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867-03 WHPP Harvest Meeting Planning & Run of Show

867-03 WHPP Harvest Meeting Planning & Run of Show

Owned by Andrea Price Old Account (Deactivated)
Last updated: Jul 10, 2021

Clinical Decision Support for Contraceptive Practice Guidelines (CDS, GDM, eCQM)

Time/Date

Date

Time: 11am to 1pm ET on WebEx

Meeting Owner:  Andrea Price Old Account (Deactivated)and Elizabeth Breidenbach

Meeting Link: https://nachc.webex.com/nachc/j.php?MTID=mc6fa1609b53f35872a6a83bdcb120ff0

Table of Contents

Meeting Purpose 

  1. Harvest lessons learned, successes, opportunities for improvement, and barriers
  2. Identify key ingredient and program modifications to implement this project successfully in health centers
  3. Set up next round for success

Roles

Roles 

Facilitator:  Julia Skapik

Note Taker:   Andrea Price

Tech Host:  Alyssa Foley will host 

Time Keeper:   Andrea Price

Invitees

NACHC Informatics TeamInvited - NACHCCDCCHCs

Julia Skapik (Deactivated)

Pedro B Carneiro (Deactivated)

Raymonde Uy (Unlicensed)

John Gresh

Andrea Price Old Account (Deactivated)

Former user (Deleted)

Ronald Yee (Deactivated) 

Kathleen McNamara (Deactivated)

Ellen Robinson (Deactivated)

NACHC Writer

Kate Curtis (Unlicensed)

Lisa Romero (Unlicensed)


See Qualtrics Survey

Materials

https://www.mentimeter.com/s/82ea5f1bc823b94c892af3a55be72963/fb6faea2447c/edit



RUN OF SHOW 



  • Virtual Meeting via WebEx Event. Join event by 10:45am EASTERN to test video and audio  NACHC staff will be on at 10:30am

  • Scheduled for two hours 

  • Event will be recorded and transcribed 

  • Video for attendees, encourage use 

  • Housekeeping slides at the meeting start; agenda will be included as a download, along with any other key documents and for interactive activities. 

Breakout Groups - None.
Polls Yes, Mentimeter
Handouts - Yes, Public Facing Agenda

Agenda itemLeadStart TimeTime allottedSlide #HandoutNotes/Talking Points, Prompts
NACHC CAD Staff open the call
Alyssa Foley
10:30am
1
Test slide sharing to Mentimeter https://www.mentimeter.com/s/82ea5f1bc823b94c892af3a55be72963/fb6faea2447c/edit
Speakers join to test microphones and video
10:45am
1
Test mics and video as speakers sign on
Housekeeping
Alyssa Foley
11:00am1m2--

Instructions for

  • Chat
  • Questions in the chat box, please.
  • Polls - There will be a few Mentimeter slides; instructions will be found on those.
  • When you want to advance the slides, say "next slide" and be aware that there may be a delay until the next slide comes up.

Then Alyssa uploads the Agenda and Participant List

Start the recording

NACHC Welcome
Ronald Yee (Deactivated)
11:01am3m3

Ron gives the NACHC welcome

Ron welcomes CDC and turns the mic over

CDC Welcome

Lisa Romero (Unlicensed)


11:04am6m4

Lisa - introductions for CDC guests

Turn mic over to Julia

Introduction to Harvest Meeting
Julia Skapik (Deactivated)
11:10am7m5 - 16Public-Facing Agenda

Julia Skapik (Deactivated)  announce that we are sending the Public-Facing Agenda - option to download will pop up - Alyssa will send the agenda.

  • Project goals and objectives
  • Findings of the previous 2 years of work
  • How the project has changed over time (Presidential elections, COVID, combining projects)
  • Purpose of today's Harvest Meeting
  • Introductions of team and guests will be done during each team's time

Partner Report Out - Alliance Chicago 

Roxane Padilla

Dr. Lisa Masinter


11:17am20m18 - 32

Introductions of team and guests

Tell the Harvest meeting attendees and our sponsors the story of your journey on this project. You are welcome to present data but we are also interested in hearing about the people, processes, challenges and successes. Please also include any messages or requests you want to impart to our sponsors or the larger external community. As part of your report out, please address in some way the following points:
i.  Revisit the goal statement - is this relevant? What would you change? (Final Report Question I.A)
ii. Revisit your persona - what changed for your persona as a result of the work you did? ( Final Report Question III.A)
iii. What was your biggest Aha moment? (Final Report Question IV.A)
iv. What was the biggest win for you? 
v. What would add value for your health centers? patients? providers? 

Partner Report Out - OCHIN

Dr. Michele Whitt

Dr. AnneMarie Overholser


11:37am20m33 - 41
Introductions of team and guests
Data Summary

Pedro B Carneiro (Deactivated)

Former user (Deleted)

12:00pm15m42 - 49

Assist from John and Jayson

Ask if there are questions about the data

Reflections, comments, discussion
Julia Skapik (Deactivated)
12:15pm15m50 - 52

Julia facilitate - have people raise hands?

Alyssa Foley switch screen to Mentimeter then open to discussion 

  1. Slide 1 What challenges from the project were you surprised impacted the quality of post-partum care?
  2. Slide 2 What is your biggest takeaway from what you just heard?

Leave slide up

Then go to discussion, Andrea Price Old Account (Deactivated) taking notes

Implications for the Future 
Julia Skapik (Deactivated)
12:30pm20m53 - 54
  • Given your lessons learned over the past couple of years, what would you think the next priority be to improve clinical decision support, increase access to high quality care for patients served at community health centers? What are your top three priorities? What would add value?

Julia facilitate, Alyssa Foley switch screen to  Mentimeter

  • Slide 3 What is your biggest motivator from this project?

Leave slide up

Then go to discussion

Scale and Spread

Julia Skapik (Deactivated)

12:503m55 - 57
  • Where should would you like to see these findings presented - OCHIN & Alliance conferences, CDC Conferences? Journal articles?

Julia facilitate - have people raise hands? 

Switch screen to Mentimeter

Slide 4 What did you hear that should be scaled and replicated?

Slide 5 Given the lessons learned, what would you suggest for next steps?

Go to Discussion Next Steps slide


Discussion on Next Steps
12:53258

Papers and PresentationsJulia Skapik (Deactivated)12:55259 - 60
Mentimeter 6 Where should would you like to see these findings presented?
Closing

Julia Skapik (Deactivated)

12:57361

Thank you to partners and CDC, to Kathy and Ron for guidance

EvaluationAndrea Price Old Account (Deactivated)



Create the 4-question Evaluation survey - (see NTTAP survey) Andrea will send out to participants. 

https://nachc.co1.qualtrics.com/surveys/SV_4N2OhyArfBownv8/edit








Task Planning


870 C19 2021-06-11 WHPP Harvest Meeting notes LeadDue Date

Create semi-formal email text and issue invitation to tell Partners and funder th(green star)ey can invite guests - 

Request bios and pictures for speakers, names, titles for attendees who are not speaking

2021-06-11 867-03 Harvest Meeting Invitation Draft.docx

Andrea Price Old Account (Deactivated)

 

(star)

Create and send Qualtrics link for attendee registration.  Ask them to have their ppl submit by 

C:\Users\aprice\NACHC\Informatics Team - Documents\867 WHPP Women's Health Y3 Combined Projects\867-03 WHPP CDS GDM eCQM\3. Meetings 867-03 All Partner Calls\2021-06-11 Harvest Meeting 

Andrea Price Old Account (Deactivated)

 

(star)

Do we need graphics products for the Harvest Meeting?  If so, let Ellen and Sonia know so they can block out time.



Elizabeth to send meeting link to everyone who registered for the meeting on QualtricsAndrea Price Old Account (Deactivated)

 



Invite Ron to provide the NACHC welcome
Andrea Price Old Account (Deactivated)

(star)

Ask CDC what they want to know 

 

(star)

Send Final Report format and request that partners complete the final report
Julia Skapik (Deactivated)

 

(star)

Partners deadline to return Final ReportsAndrea Price Old Account (Deactivated)

 

(star)

Review final reports and develop themes and questions to highlight during the discussion

  • How does CDC think about data coming from different places? For example, contraception in hospital vs. inpatient. There's a disconnect between these two places (also for GDM).
  • Related to contraception, where does patient counseling fit into this? For example, how are measures being presented to patients, i.e., are approaches patient-centered? 
  • How are measures created? For example, timeframe for glucose testing (e.g., A1C or 2hr).

Julia Skapik (Deactivated)

Andrea Price Old Account (Deactivated)

  



Reach out to partners to provide slide topics

Julia Skapik (Deactivated)


(star)

Registration deadline
Monday May 31, 2021(star)

Create participant listAndrea Price Old Account (Deactivated)

 

(star)

Deadline for speakers to send slides to Andrea
Andrea Price Old Account (Deactivated)

 

(star)

Send final slide set and run of show to Kathy for review and comment
Julia Skapik (Deactivated)

 

(star)

Update Run of Show and hold Tech Rehearsal; identify any questions for speakersAndrea Price Old Account (Deactivated)

 

(star)

Check Julia's slides - and change the actual Mentimeter with her updated 

(star)

After Kathleen McNamara (Deactivated) clears the slides, notify all speakers of final run of show and slides. 


 

(star)

Load participant list and agenda into handouts area.

Tech Host

 

(star)

Hold meeting, use slides and run of show

 

(star)

Create the 6-question Evaluation survey - (see NTTAP survey) 

Andrea Price Old Account (Deactivated)

 

(star)

Andrea sends evaluation out to participants.

 

(star)



(star)


















 


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Meeting password: Harvest2021


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