Clinical Decision Support for Contraceptive Practice Guidelines (CDS, GDM, eCQM)

Time/Date

Date 11 Jun 2021

Time: 11am to 1pm ET on WebEx

Meeting Owner: Andrea Price Old Account (Deactivated)and Elizabeth Breidenbach (Unlicensed)

Meeting Link: https://nachc.webex.com/nachc/j.php?MTID=mc6fa1609b53f35872a6a83bdcb120ff0

Table of Contents

Meeting Purpose

Harvest lessons learned, successes, opportunities for improvement, and barriers
Identify key ingredient and program modifications to implement this project successfully in health centers
Set up next round for success

Roles

Facilitator: Julia Skapik

Note Taker: Andrea Price

Tech Host: Alyssa Foley will host

Time Keeper: Andrea Price

Invitees

NACHC Informatics Team	Invited - NACHC	CDC	CHCs
Julia Skapik (Deactivated) Pedro B Carneiro (Deactivated) Raymonde Uy (Unlicensed) John Gresh (Unlicensed) Andrea Price Old Account (Deactivated) Former user (Deleted)	Ronald Yee (Deactivated) Kathleen McNamara (Deactivated) Ellen Robinson (Deactivated) NACHC Writer	Kate Curtis (Unlicensed) Lisa Romero (Unlicensed)	See Qualtrics Survey

Materials

Final Report template
Run of Show (below on this page)
Talking Points for Partners (below on this page)
Public-Facing Agenda
Participant list
Slide Deck
Notes Page
Recording
Transcription
CAD Mentimeter Account

https://www.mentimeter.com/s/82ea5f1bc823b94c892af3a55be72963/fb6faea2447c/edit

RUN OF SHOW

Virtual Meeting via WebEx Event. Join event by 10:45am EASTERN to test video and audio NACHC staff will be on at 10:30am

Scheduled for two hours

Event will be recorded and transcribed

Video for attendees, encourage use

Housekeeping slides at the meeting start; agenda will be included as a download, along with any other key documents and for interactive activities.

Breakout Groups - None.
Polls Yes, Mentimeter
Handouts - Yes, Public Facing Agenda

Agenda item	Lead	Start Time	Time allotted	Slide #	Handout	Notes/Talking Points, Prompts
NACHC CAD Staff open the call	Alyssa Foley (Unlicensed)	10:30am		1		Test slide sharing to Mentimeter https://www.mentimeter.com/s/82ea5f1bc823b94c892af3a55be72963/fb6faea2447c/edit
Speakers join to test microphones and video		10:45am		1		Test mics and video as speakers sign on
Housekeeping	Alyssa Foley (Unlicensed)	11:00am	1m	2	--	Instructions for Chat Questions in the chat box, please. Polls - There will be a few Mentimeter slides; instructions will be found on those. When you want to advance the slides, say "next slide" and be aware that there may be a delay until the next slide comes up. Then Alyssa uploads the Agenda and Participant List Start the recording
NACHC Welcome	Ronald Yee (Deactivated)	11:01am	3m	3		Ron gives the NACHC welcome Ron welcomes CDC and turns the mic over
CDC Welcome	Lisa Romero (Unlicensed)	11:04am	6m	4		Lisa - introductions for CDC guests Turn mic over to Julia
Introduction to Harvest Meeting	Julia Skapik (Deactivated)	11:10am	7m	5 - 16	Public-Facing Agenda	Julia Skapik (Deactivated) announce that we are sending the Public-Facing Agenda - option to download will pop up - Alyssa will send the agenda. Project goals and objectives Findings of the previous 2 years of work How the project has changed over time (Presidential elections, COVID, combining projects) Purpose of today's Harvest Meeting Introductions of team and guests will be done during each team's time
Partner Report Out - Alliance Chicago	Roxane Padilla Dr. Lisa Masinter	11:17am	20m	18 - 32		Introductions of team and guests Tell the Harvest meeting attendees and our sponsors the story of your journey on this project. You are welcome to present data but we are also interested in hearing about the people, processes, challenges and successes. Please also include any messages or requests you want to impart to our sponsors or the larger external community. As part of your report out, please address in some way the following points: i. Revisit the goal statement - is this relevant? What would you change? (Final Report Question I.A) ii. Revisit your persona - what changed for your persona as a result of the work you did? ( Final Report Question III.A) iii. What was your biggest Aha moment? (Final Report Question IV.A) iv. What was the biggest win for you? v. What would add value for your health centers? patients? providers?
Partner Report Out - OCHIN	Dr. Michele Whitt Dr. AnneMarie Overholser	11:37am	20m	33 - 41		Introductions of team and guests
Data Summary	Pedro B Carneiro (Deactivated) Former user (Deleted)	12:00pm	15m	42 - 49		Assist from John and Jayson Ask if there are questions about the data
Reflections, comments, discussion	Julia Skapik (Deactivated)	12:15pm	15m	50 - 52		Julia facilitate - have people raise hands? Alyssa Foley (Unlicensed) switch screen to Mentimeter then open to discussion Slide 1 What challenges from the project were you surprised impacted the quality of post-partum care? Slide 2 What is your biggest takeaway from what you just heard? Leave slide up Then go to discussion, Andrea Price Old Account (Deactivated) taking notes
Implications for the Future	Julia Skapik (Deactivated)	12:30pm	20m	53 - 54		Given your lessons learned over the past couple of years, what would you think the next priority be to improve clinical decision support, increase access to high quality care for patients served at community health centers? What are your top three priorities? What would add value? Julia facilitate, Alyssa Foley (Unlicensed) switch screen to Mentimeter Slide 3 What is your biggest motivator from this project? Leave slide up Then go to discussion
Scale and Spread	Julia Skapik (Deactivated)	12:50	3m	55 - 57		Where should would you like to see these findings presented - OCHIN & Alliance conferences, CDC Conferences? Journal articles? Julia facilitate - have people raise hands? Switch screen to Mentimeter Slide 4 What did you hear that should be scaled and replicated? Slide 5 Given the lessons learned, what would you suggest for next steps? Go to Discussion Next Steps slide
Discussion on Next Steps		12:53	2	58
Papers and Presentations	Julia Skapik (Deactivated)	12:55	2	59 - 60		Mentimeter 6 Where should would you like to see these findings presented?
Closing	Julia Skapik (Deactivated)	12:57	3	61		Thank you to partners and CDC, to Kathy and Ron for guidance
Evaluation	Andrea Price Old Account (Deactivated)					Create the 4-question Evaluation survey - (see NTTAP survey) Andrea will send out to participants. https://nachc.co1.qualtrics.com/surveys/SV_4N2OhyArfBownv8/edit

Task Planning

870 C19 2021-06-11 WHPP Harvest Meeting notes	Lead	Due Date
Create semi-formal email text and issue invitation to tell Partners and funder they can invite guests - Request bios and pictures for speakers, names, titles for attendees who are not speaking 2021-06-11 867-03 Harvest Meeting Invitation Draft.docx	Andrea Price Old Account (Deactivated)	30 Apr 2021
Create and send Qualtrics link for attendee registration. Ask them to have their ppl submit by C:\Users\aprice\NACHC\Informatics Team - Documents\867 WHPP Women's Health Y3 Combined Projects\867-03 WHPP CDS GDM eCQM\3. Meetings 867-03 All Partner Calls\2021-06-11 Harvest Meeting	Andrea Price Old Account (Deactivated)	31 May 2021
Do we need graphics products for the Harvest Meeting? If so, let Ellen and Sonia know so they can block out time.
Elizabeth to send meeting link to everyone who registered for the meeting on Qualtrics	Andrea Price Old Account (Deactivated)	01 Jun 2021
Invite Ron to provide the NACHC welcome	Andrea Price Old Account (Deactivated)
Ask CDC what they want to know		06 May 2021
Send Final Report format and request that partners complete the final report	Julia Skapik (Deactivated)	30 Apr 2021
Partners deadline to return Final Reports	Andrea Price Old Account (Deactivated)	27 May 2021
Review final reports and develop themes and questions to highlight during the discussion How does CDC think about data coming from different places? For example, contraception in hospital vs. inpatient. There's a disconnect between these two places (also for GDM). Related to contraception, where does patient counseling fit into this? For example, how are measures being presented to patients, i.e., are approaches patient-centered? How are measures created? For example, timeframe for glucose testing (e.g., A1C or 2hr).	Julia Skapik (Deactivated) Andrea Price Old Account (Deactivated)	04 Jun 2021
Reach out to partners to provide slide topics	Julia Skapik (Deactivated)
Registration deadline		Monday May 31, 2021
Create participant list	Andrea Price Old Account (Deactivated)	08 Jun 2021
Deadline for speakers to send slides to Andrea	Andrea Price Old Account (Deactivated)	04 Jun 2021
Send final slide set and run of show to Kathy for review and comment	Julia Skapik (Deactivated)	09 Jun 2021
Update Run of Show and hold Tech Rehearsal; identify any questions for speakers	Andrea Price Old Account (Deactivated)	10 Jun 2021
Check Julia's slides - and change the actual Mentimeter with her updated
After Kathleen McNamara (Deactivated) clears the slides, notify all speakers of final run of show and slides.		09 Jun 2021
Load participant list and agenda into handouts area.	Tech Host	10 Jun 2021
Hold meeting, use slides and run of show		11 Jun 2021
Create the 6-question Evaluation survey - (see NTTAP survey)	Andrea Price Old Account (Deactivated)	11 Jun 2021
Andrea sends evaluation out to participants.		11 Jun 2021
Andrea Price Old Account (Deactivated) Post Recording to the notes 14 Jun 2021
Andrea Price Old Account (Deactivated) Post Transcript to the Planning Page 21 Jun 2021
Andrea Price Old Account (Deactivated) Edit the notes using transcription 23 Jun 2021
Andrea Price Old Account (Deactivated) Gather evaluation survey answers and add to Notes 23 Jun 2021
Andrea Price Old Account (Deactivated) Send notes to Julia to edit, then to CDC, KM, RY 24 Jun 2021
Andrea Price Old Account (Deactivated) Send thank you notes to speakers with the final notes 25 Jun 2021		11 Jun 2021

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