Date: 10/15/2021 – Team Meeting
Attendees: Kathleen Figoni, Sofi Bergkvist, Sarah Price & Kathy McNamara
Absent:
Agenda Item | Program Phase | Notes | Action Items |
Greetings & Goals (5 minutes) | [Program Planning] | - How would you like to use our time together today other than the proposed agenda?
- How’s everyone feeling? What’s on your mind?
- Kathleen
- Kathy
- Sarah
- Sofi
- Wanda
| |
Review TASKs | | TASK | Yes | No (if no please state why) | TASK: Kathleen will reach out to Sarah & Kathy to and figure out a day that works best for all of us to meet moving forward. | X | | TASK: Sarah & Kathy to send Kathleen Wanda’s thematic summary of co-design session and other relevant materials. | X | | TASK: Sofi to send over budget to Kathy by EOD 10/15 | X | | TASK: Kathleen & Sofi will refine the criteria and will provide Kathy and Sarah with a few recommendations of who should be on this advisory board. | In the process of getting names from those in our network. | | TASK: Kathy & Sarah to provide CCI with names of potential advisors based on Advisory Group Criteria CCI sends over. | | |
|
Roles & Responsibilities | [Program Planning] | CCI Team - Kathleen – Program planning. Value proposition of the program with Jed. Crafting agendas to support programmatic direction. Set the vision and direction of the program by developing program strategy & timeline. Supporting the development of aim, goal & objectives of the program.
- Nickita – [Onboarding on 11/1] Keep track of various activities and ensure that they are being completed and timelines are met. Point of contact for scheduling and logistics. Emailing out agenda, taking minutes, listening for action items.
- Sofi – Planning phase, strategic support/direction. Overseeing that we don’t overcomplicate. Setting Context.
- Jed – [Onboarding on 11/8] Supporting Value Proposition with Kathleen. Planning phase, strategic support/direction. Overseeing that we don’t overcomplicate. Setting Context.
NACHC Team - Sarah – Day to day contact. Vaccine Expert. 50+ hrs listening patients/clinics/etc RE: COVID-19 vaccine
- Wanda - Day to day contact. Vaccine Expert. 50+ hrs listening patients/clinics/etc RE: COVID-19 vaccine
- Kathy – Oversees Project Integrity. Similar to Sofi’s Role and will support the planning, strategic support/direction.
- Jenny - Published author. Pediatric Provider.
| |
Value Alignment & Grounding Partnership | [Program Planning] | Resource: https://miro.com/app/board/o9J_loYz-eU=/?invite_link_id=12401261964 Miro Activity: - Locate your designated area [names are in alphabetical order]
- Everyone silently adds as many answers as they can to the prompt - 1-2 minutes total per question.
- Each person shares 1 - 2 answers with the group. Each person takes 1 minute. 5 minutes total.
- In real-time Kathleen will synthesize responses in the Collective Group Box below.
- Repeat for the next two prompts.
- What are the core values I bring to this partnership?
- Based on where you are today, what does success look like to you? (Note: We recognize this might change over time as we co-design)
- What does failure look like to you?
Additional Questions: - What are the relationships & power dynamics we should be aware of?
- As of today, has any alignment been communicated with the team working on data standards for Adult Vaccinations?
| TASK: Kathleen will cluster like statements in the Value Alignment Miro Board and will draft a first pass at our vision/value statement. TASK: All Team Members will review the vision/value statement and will refine as needed via email prior to our meeting on 11/2 TASK: All Team Members will also answer additional follow up questions RE: Power Dynamics TASK: Sarah & Kathy will share the Data Dictionary with Kathleen & Sofi |
Prioritizing our tasks for the week (KF to put on Slack) | | - Note: Anything bolded is our priority
- Kathleen
- Cluster like statements in the Value Alignment Miro Board and will draft a first pass at our vision/value statement.
- Answer Question on Power Dynamics via email
- Answer Question on Power Dynamics via email
- Review the vision/value statement and will refine as needed via email prior to our meeting on 11/2
- Answer Question on Power Dynamics via email
- Share the Data Dictionary with Kathleen & Sofi
- Review the vision/value statement and will refine as needed via email prior to our meeting on 11/2
- Answer Question on Power Dynamics via email
- Share the Data Dictionary with Kathleen & Sofi
- Review the vision/value statement and will refine as needed via email prior to our meeting on 11/2
- Answer Question on Power Dynamics via email
- Share the Data Dictionary with Kathleen & Sofi
- Review the vision/value statement and will refine as needed via email prior to our meeting on 11/2
| |
Agenda items for next meeting on Tuesday November 2nd |
- Refine Program Goal, Objectives & Scope
|
Date: 10/15/2021 – Team Meeting
Attendees: Kathleen Figoni, Sofi Bergkvist, Sarah Price & Kathy McNamara
Absent:
Agenda Item | Program Phase | Notes | Action Items |
Greetings & Goals (5 minutes) | [Program Planning] | - How would you like to use our time together today other than the proposed agenda?
- How’s everyone feeling? What’s on your mind?
- Kathleen
- Sofi
- Sarah
- Wanda
- Kathy
| |
Review TASKs | | TASK | Yes | No (if no please state why) | | | | | | | | | |
|
Establish a Reoccurring Weekly Meeting | [Program Planning] | - Tuesday & Wednesday work best for Sarah & Kathy as they have design sessions these days with fellows.
- Kathy will do her best to participate in meetings because she finds so much joy in this work.
| TASK: Kathleen will reach out to Sarah & Kathy to and figure out a day that works best for all of us to meet moving forward. |
Program Strategy | [Program Planning] | Resource: Adult Vaccinations_Program Planning.pptx Deliverable #1 - Program Goal & Objectives
- To provide a testing group and support for organizations to rapidly design, test and share solutions to improve equity in adult immunizations.
- Both Kathy & Sarah like the direction but recognize it will evolve with our co-design sessions.
- Concern & Caution per Kathy
- There is stigma around people choosing not to be vaccinated. We want to make ensure that everyone is heard and valued no matter where they stand.
- “This is a critical engagement strategy”
- Per Sofi the goal would not change but we can definitely add this as a guiding principle.
- Language is important.
- Portfolio of prevention strategies and vaccine
- Program Structure
- Question/Curiosity from Kathy
- Does this program have two tracks?
- We know that there are communities and cultures not deciding to be vaccinated is this does this mean this is a separate track?
- Kathy defers to CCI & the Advisory Board to answer this question.
- Per Kathy, “Patients hire health centers to be well and IZs are just one of these tools to make folks well.”
Deliverable #2 - Kathy agrees with the Program Curriculum, Program Activities & Program Outcomes outline in CCI’s scope of work however would like the recruitment to begin sooner than March.
- Kathy would ideally like the Recruitment / Application Period to begin in January or February.
- More discussion about this to follow.
- HMW be able to recruit concurrently with program curriculum design?
| TASK: Sarah & Kathy to send Kathleen Wanda’s thematic summary of co-design session and other relevant materials. TASK: Sofi to send over budget to Kathy by EOD 10/15 |
Advisory Board Discussion | [Program Planning] | - Advisors Recruitment vs. Fellows
- Kathy views Fellows as part of the team.
- Fellows would be part of the team.
- Patients
- Different functions
- NACHC to do interviews to see who could be on the advisory group.
- What are the criteria for the Advisory Group?
- HCD Experience
- Pro Vaccinations
- Empathy with vaccine hesitancy
- Program design experience
- Center community wisdom
- Geographic presence
- Size of org
- Multi-sector partnerships
- Race/ethnicity diversity
- Size of the Advisory Group?
- Per CCI the group would be 7-12 individuals.
- Kathleen & Sofi will refine the criteria and will provide Kathy and Sarah with a few recommendations of who should be on this advisory board. Sarah & Kathy will provide CCI with names of others based on the remaining criteria.
| TASK: Kathleen & Sofi will refine the criteria and will provide Kathy and Sarah with a few recommendations of who should be on this advisory board. TASK: Kathy & Sarah to provide CCI with names of potential advisors based on Advisory Group Criteria CCI sends over. |
Prioritizing our tasks for the week (KF to put on Slack) | | - Note: Anything bolded is our priority
- Kathleen
- Refine Advisory Group Criteria
- Assist with scheduling bi-weekly meetings.
- Refine Advisory Group Criteria
- Send over budget to Kathy by EOD 10/15
- Provide CCI with names of potential advisors
- Send CCI Wanda’s thematic summary of co-design session and other relevant materials around vaccine hesitancy / confidence.
- Provide CCI with names of potential advisors
- Send CCI Wanda’s thematic summary of co-design session and other relevant materials around vaccine hesitancy / confidence.
| |
Agenda items for next meeting |
- Value Alignment & Grounding Partnership
- Refine Program Goal, Objectives & Scope
|