Grants and Contracts Lifecycles

Owned by Andrea Price Old Account (Deactivated)
Last updated: Jul 31, 2023 by Andrea Price (Deactivated)
2 min read

See also https://app.asana.com/0/1201907390886865/1201907390886865

Abbreviations and Terminology

CSTLTS - Center for State, Tribal, Local, and Territorial Support

HRSA - Health Resources and Services Administration

PPMR - Performance Progress Monitoring Report

Supplements - CDC CSTLTS National Partnership Branch considers any funds that might be available at the end of a grant year and redeploys those funds for projects that the Technical Monitors want to initiate. The projects then run only 11 months so that their deadlines are consistent with 

NTTAP - National Health Center Training and Technical Assistance

Recurring Annual Deadlines


JanFebMarAprMayJunJulAugSepOctNovDec
CDC CSTLTS 1802











Watch for announcement of new funding











Announcement of continuation funding











Announcement of Supplements 











Mid-Year PPMR and application for next year due











Draft new partner Scopes of Work so they are ready at start of new funding year











End of CDC grant year











Beginning of next CDC grant year











Beginning of Supplements grant year (11 months)











Final PPMR Due











Federal Financial Report (FFR due)





































HRSA NTTAP











I. Initiate

a. Competitive Application or Non-Competing Continuation













II. Plan

A. Review projects/deliverables on Workplan (Smartsheet) AND review associated funding lines on Financial Tracker

B. Plan out timeline for deliverables on Smartsheet













III. Execute

a. Deliverables (contracts/LOAs, publications, meetings)

b. Narrative Progress on Smartsheet













IV. Closure

a. Documentation on Smartsheet (attach brochure/PPT, roster), participation numbers, evaluation, etc.

b. Close out Contracts/LOAs and update Financial Tracker




























Grants/Contracts Lifecycles

  1. Create RFP
  2. Select finalist(s)
  3. Send contract package to contractor for them to fill out and sign (SOW, Vendor Form, Budget)
  4. Receive contract package from contractor 
  5. Submit contract package to ____


CDC CSTLTS Year 4 Deadlines


2021











2022











JanFebMarAprMay
JunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDec
Year 3
























Year 4
























Year 5
























CDC CSTLTS 1802
























Watch for announcement of Year 4 funding
























Announcement of Year 4 funding
























Announcement of Supplements 







08/09/21

















Mid-Year PPMR for Year 3 and application for Year 4 due
























Draft NACHC-Partner Scopes of Work so they are ready at start of new funding year
























End of CDC Year 3






07/31/21
















Beginning of next CDC year 4







08/01/21















Beginning of Supplements grant year (11 months)








09/24/21














Bi-annual Progress Report/Interim PPMR - recipients will submit a PPMR for COVID-19 projects at each 6-month interval within the funded budget period. This report includes performance measures data. The template is available on the CSTLTS/NPB SharePoint
















03/30/22








Annual Federal Financial Report (FFR) (done by Mary Hawbecker)












10/29/21















Monthly Financial Reports
























FFR for Year 3 due










10/31/21












Final Year 3 PPMR Due










10/31/21












Watch for announcement of Year 5 funding
























Announcement of Year 5 funding
























Mid-Year PPMR for Year 4 and application for Year 5 due


















































HRSA 












































































UCSF 
























1.Contract Award






7/31/2021
















2.Contract End Date






















11/30/22

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