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El Rio Agenda + Summary.docx (NACHC created)

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5/15/24	Plan for CDC in person - logistics Do specific transitions for celebration Certificate Social event planning? Jessica flesh out specifics Tech/writing/flip chart needs/printing? Ballroom concerns? CDC tour and logistics - Nathan from marketing -showing peds areas - provider tour? AV needs - we need both audio and visual writing prompts for interviews? (Erica and Lori to follow up) - 2 questions per interviewee Visualizing the action - patient perspective One question - family testimonial (CDC celebration) YMCA (carolyn schwartz) - partnerships and communities - address the grant - dawn to be interviewed about working with kids Not just weight loss or bmi it is about preventing chronic disease how implementation guide was created? SOW needs to be addressed to El Rio
5/6/24	Why they funded us what they think is really special how it led them in other directions (national scale) ask Shelley about AV (Jessica to make PowerPoint) introducing video/implementation guide (what lives on after the grant) jessica video testimonial engagement cdc + awards ReplyForward
Things to do	certification of participation - gratitude/recognition/appreciation - strong partnerships and leadership in the area of family health weight small blurbs about health center accomplishments Invitations - CDC and NACHC logo - decide what we want for the two hours - intro/welcome for el rio - CDC speaking (5 min) - Jessica to speak about COMMIT in general - family testimonial - someone else from el rio (gloria audience participation) - certificate ceremony SEND INVITE MONTH AHEAD Find out when everyone is coming and going Final agenda
4.24.24 videographer/photographer Comms needs/brief planning needs	Notes: Lori and Erica to put together creative brief - filming and photos reflect brief in order to create digital story El Rio fine to reimburse worked with both vendors before - need to specify both video and photo needs AND editing Videographers: Shayla Sandoval - Sandoval Creative shayla@sandovalcreative.com http://sandovalcreative.com/ Matt George President and Owner \| P 520.760.6880 C 520.331.6136 \| www.commotionstudios.net Sound bite from YMCA partner (monday June 3rd) CDC to be at Monday family activities - ask jessica if they should attend the earlier meetings Protein bars - some filming in spanish - how to make bars in other settings (outside of kitchen) - bilingual class Need to create certificates and write small blurbs to explain what they have accomplished etc. El Rio leadership intro and land acknowledgements Find out when everyone is coming and going Who is paying for food - Shelley can pay for some but not all - who is sending actual invitation - join CDC and NACHC venture - Shelley to send save the date

Day 1: Monday June 3rd	Day 2: Tuesday June 4th	Day 3: Wednesday June 5th

Day 1: Monday June 3rd

Day 2: Tuesday June 4th

Day 3: Wednesday June 5th

3-day meeting Main Objectives:

Celebration
Harvest Curriculum

Both Renee and Brianna from CDC will be there - want to do more touring, see well-child visits, etc

Room

2pm -5pm Monday - Marble room (20 capacity)

8- 5pm - Tuesday (Marble Room)

all day Tuesday - ballroom needed for celebration (4-5:30pm)

Tuesday activity will be at clinic (not manning house)

Wednesday - Marble room until 2pm

Photo Release Form:

Thoughts for visual products:

Imbede snippets for CDC - high quality

dissemenation guide - imbeded as links - landing page with videos/intro to implementation guide - look at a health center who has done it - bring impleemntation guide to life - dissemenation

Start time: 9am MT

All teams together to look over materials (standard curriculum - working meeting)
Discuss and refine the curriculum
Dream on growth - deeper (measurement/evaluation) - wide spread implementation strategy

End: 12pm MT

Start time: 9am MT

(Recap) Showcase final implementation guide - thoughts and reflections

The future of the legacy teams - intentions and goals

End: 11am MT

Roles

Shelley - Senior leadership confirmation - find photographer/videographer

Gloria - entertainment and catering - provide breakfast and lunch - recruite alumni group, jayelle current group (2 groups)

Jayelle - celebration planning - activity will be in the evening (parents + children activity - catch and cooking demo (protein bars) - 1.5 hr slot)

Sarah - CDC/NACHC certificate/token of recognition + appreciation

Monday evening - 4pm cooking class, 5:30 first group large group

Shelley has two videographer names (candidates) - room is rented for noon - evening on Monday 12- 7, family time (5-7pm)

Tuesday going over curriculum - celebration in ballroom (4pm-7pm) 4:30-6:30 (actual celebration)

Save the date (El Rio being sent out) - 3 NACHC, 3 CDC - Sarah to write to senior leadership/Shelley to say expectation and what to set up for CDC viewing (Tuesday afternoon) - peds docs, dr mockabee, grants - tara - internal conversations, sarah to entertain CDC elsewhere - 1hr or half hour to meet face to face and then they leave

sarah to confirm contract with El rio !?!?!??

Wednesday room reserved until noon - potentially offering families morning time if it works

Picture slideshow/reflections - Monday, Tuesday or Wednesday (show other cites activities at celebration)

CDC official paper certificate given - short paragraph of work, accomplishment, framing, population etc. unique words for each health center and the individuals behind the work

Inviting families to CDC celebration - family of 5

powerful familias shirt for participants

Who sends the invitation? - NACHC and CDC invite you to….

Kids activity at YMCA - catch training

Maggie LOA for travel, same with Jessica

videographer - short snippet of our work - talking to kids or leading others - advertise for other funding/opportunities

12 - 1pm MT

block of time before official celebration to get ready

Fly Out (leave for airport around noon)

Start Time: 12/1pm MT

Welcome
Prepare and set intentions/goals for the coming day
Address any physical preparations necessary
Group dinner around 5:30pm MT

End: 8:30pm MT

1 - 3pm MT

official celebration (activity/reunion) with photo opportunity - Briana (CDC) to attend - Renee/Aly pending

4 - 6pm MT

happy hour/dinner with leadership

Hotel Options

Hotel Options
https://www.hilton.com/en/hotels/tusaudt-doubletree-tucson-downtown-at-the-convention-center/?SEO_id=GMB-AMER-DT-TUSAUDT&y_source=1_MTk2OTEyOTUtNzE1LWxvY2F0aW9uLndlYnNpdGU%3D	https://www.marriott.com/en-us/hotels/tustx-the-leo-kent-hotel-tucson-a-tribute-portfolio-hotel/overview/?scid=f2ae0541-1279-4f24-b197-a979c79310b0	https://www.hilton.com/en/hotels/tuscbhx-hampton-tucson-downtown/?SEO_id=GMB-AMER-HX-TUSCBHX&y_source=1_MjU3NjU2ODItNzE1LWxvY2F0aW9uLndlYnNpdGU%3D
https://www.marriott.com/en-us/hotels/tussi-sheraton-tucson-hotel-and-suites/overview/