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Clinical Decision Support for Contraceptive Practice Guidelines (CDS, GDM, eCQM)

Time/Date

Date

Time: 11am to 1pm ET on WebEx

Meeting Owner:  Andrea Price Old Account (Deactivated)

Table of Contents
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More ways to join:

Join from the meeting link

and Elizabeth Breidenbach

Meeting Link: https://nachc.webex.com/nachc/j.php?MTID=mc6fa1609b53f35872a6a83bdcb120ff0

Join by meeting number

Meeting number (access code): 132 451 1638

Meeting password: Harvest2021

Tap to join from a mobile device (attendees only)

1-866-469-3239,,1324511638## USA Toll Free

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Table of Contents

Table of Contents
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Info

Meeting Purpose 

  1. Harvest lessons learned, successes, opportunities for improvement, and barriers
  2. Identify key ingredient and program modifications to implement this project successfully in health centers
  3. Set up next round for success



Info
titleRoles

Roles 

Facilitator:  Julia Skapik

Note Taker:   Andrea Price

Tech Host:  Liz will host and Alyssa Foley will be her back uphost 

Time Keeper:   Andrea Price

Info
titleInternal Agenda

Internal Agenda

  • NACHC Welcome - Dr. Ron Yee (3m)
  • CDC Welcome - Lisa Romero & Kate Curtis (5m) 
  • Introductions (10m) - Julia 
  • Objectives and Goal Statement for project and meeting (10m) - Julia
    1. Welcome, Purpose, Goals and Structure of Project 
      1. Findings of last 2 years; each year was different, what we learned -Julia
      2. The vision and how it changes - the environmental scene - presidential administrations, COVID
    2. Purpose, Goals and Structure of Harvest Meeting - findings from this year  
  • Presentation of Data - Julia, Pedro, John (15 m) 
    1. Measures - Pedro & John by
    • Partner Report Out lessons learned, successes, opportunities for improvement, and barriers (using slide template provided by NACHC) (20m each)  

       Andrea Price


    Invitees

    NACHC Informatics TeamInvited - NACHCCDCCHCs

    Julia Skapik (Deactivated)

    Pedro B Carneiro (Deactivated)

    Raymonde Uy (Unlicensed)

    John Gresh

    Andrea Price Old Account (Deactivated)

    Former user (Deleted)

    Ronald Yee (Deactivated) 

    Kathleen McNamara (Deactivated)

    Ellen Robinson (Deactivated)

    NACHC Writer

    Kate Curtis (Unlicensed)

    Lisa Romero (Unlicensed)


    		See Qualtrics Survey



    Tip
    iconfalse
    titleMaterials

    https://www.mentimeter.com/s/82ea5f1bc823b94c892af3a55be72963/fb6faea2447c/edit





    RUN OF SHOW 



    • Virtual Meeting via WebEx Event. Join event by 10:45am EASTERN to test video and audio  NACHC staff will be on at 10:30am

    • Scheduled for two hours 

    • Event will be recorded and transcribed 

    • Video for attendees, encourage use 

    • Housekeeping slides at the meeting start; agenda will be included as a download, along with any other key documents and for interactive activities. 

    Breakout Groups - None.
    Polls Yes, Mentimeter
    Handouts - Yes, Public Facing Agenda


    Agenda itemLeadStart TimeTime allottedSlide #HandoutNotes/Talking Points, Prompts
    NACHC CAD Staff open the call
    Alyssa Foley
    		10:30am
    		1
    		Test slide sharing to Mentimeter https://www.mentimeter.com/s/82ea5f1bc823b94c892af3a55be72963/fb6faea2447c/edit
    Speakers join to test microphones and video
    		10:45am
    		1
    		Test mics and video as speakers sign on
    Housekeeping
    Alyssa Foley
    		11:00am1m2--

    Instructions for

    • Chat
    • Questions in the chat box, please.
    • Polls - There will be a few Mentimeter slides; instructions will be found on those.
    • When you want to advance the slides, say "next slide" and be aware that there may be a delay until the next slide comes up.

    Then Alyssa uploads the Agenda and Participant List

    Start the recording

    NACHC Welcome
    Ronald Yee (Deactivated)
    		11:01am3m3

    Ron gives the NACHC welcome

    Ron welcomes CDC and turns the mic over

    CDC Welcome

    Lisa Romero (Unlicensed)


    		11:04am6m4

    Lisa - introductions for CDC guests

    Turn mic over to Julia

    Introduction to Harvest Meeting
    Julia Skapik (Deactivated)
    		11:10am7m5 - 16Public-Facing Agenda

    Julia Skapik (Deactivated)  announce that we are sending the Public-Facing Agenda - option to download will pop up - Alyssa will send the agenda.

    • Project goals and objectives
    • Findings of the previous 2 years of work
    • How the project has changed over time (Presidential elections, COVID, combining projects)
    • Purpose of today's Harvest Meeting
    • Introductions of team and guests will be done during each team's time

    Partner Report Out - Alliance Chicago 

    Roxane Padilla

    Dr. Lisa Masinter


    		11:17am20m18 - 32

    Introductions of team and guests

    Tell the Harvest meeting attendees and our sponsors the story of your journey on this project. You are welcome to present data but we are also interested in hearing about the people, processes, challenges and successes. Please also include any messages or requests you want to impart to our sponsors or the larger external community. As part of your report out, please address in some way the following points:
    i.  Revisit the goal statement - is this relevant? What would you change? (

    Reference

    Final Report

    Q1

    Question I.A)
    ii. Revisit your persona - what changed for your persona as a result of the work you did? (

    Reference Final Report 

    Final Report Question III.A)
    iii. What was your biggest Aha moment? (Final Report Question IV.A)
    iv. What was the biggest win for you? 
    v. What would add value for your health centers? patients? providers?

  • AllianceChicago (10 minutes)  
    • OCHIN (10 minutes) 

     

    Partner Report Out - OCHIN

    Dr. Michele Whitt

    Dr. AnneMarie Overholser


    		11:37am20m33 - 41
    		Introductions of team and guests
    Data Summary

    Pedro B Carneiro (Deactivated)

    Former user (Deleted)

    		12:00pm15m42 - 49

    Assist from John and Jayson

    Ask if there are questions about the data

    Reflections, comments, discussion
    - Q&A

    1. What care gap are you trying to close, CDC? 

    2. How do we address the goals of OPA and eCQM?
    3. Where would you like to present results
  •  Where should we present these findings - presentations, journal articles?
  • With an eye toward the future, what are the top three priorities to advance this work and improve outcomes for patients?
    • Collectively, with
    Julia Skapik (Deactivated)
    		12:15pm15m50 - 52

    Julia facilitate - have people raise hands?

    Alyssa Foley switch screen to Mentimeter then open to discussion 

    1. Slide 1 What challenges from the project were you surprised impacted the quality of post-partum care?
    2. Slide 2 What is your biggest takeaway from what you just heard?

    Leave slide up

    Then go to discussion, Andrea Price Old Account (Deactivated) taking notes

    Implications for the Future 
    Julia Skapik (Deactivated)
    		12:30pm20m53 - 54
    • Given your lessons learned over the past couple of years, what would you think the next priority be to improve clinical decision support, increase access to high quality care for patients served at community health centers?
    what
    • What are
    the
    • your top
    3
    • three priorities?
      1. Use anonymous popcorn out suggestions on Mentimeter)
      2. What would add value to this work?  (use anonymous popcorn out suggestions on Mentimeter)
    Tip
    iconfalse
    titleMaterials
    •  Final Report template
    •  Run of Show (below on this page)
    •  Slide templates for Partners - customized
    •  Public-Facing Agenda
      •  Formatted as a handout uploaded to WebEx
    •  Participant list
    •  Speaker list 

    Invitees

    Kate Curtis (Unlicensed)

    Lisa Romero (Unlicensed)

    NACHC Informatics TeamInvited - NACHCCDCCHCs

    Julia Skapik (Deactivated)

    Pedro B Carneiro (Deactivated)

    Raymonde Uy (Unlicensed)

    John Gresh
    • What would add value?

    Julia facilitate, Alyssa Foley switch screen to  Mentimeter

    • Slide 3 What is your biggest motivator from this project?

    Leave slide up

    Then go to discussion

    Scale and Spread

    Julia Skapik (Deactivated)

    		12:503m55 - 57
    • Where should would you like to see these findings presented - OCHIN & Alliance conferences, CDC Conferences? Journal articles?

    Julia facilitate - have people raise hands? 

    Switch screen to Mentimeter

    Slide 4 What did you hear that should be scaled and replicated?

    Slide 5 Given the lessons learned, what would you suggest for next steps?

    Go to Discussion Next Steps slide


    Discussion on Next Steps
    		12:53258

    Papers and PresentationsJulia Skapik (Deactivated)12:55259 - 60
    		Mentimeter 6 Where should would you like to see these findings presented?
    Closing

    Julia Skapik (Deactivated)

    		12:57361

    Thank you to partners and CDC, to Kathy and Ron for guidance

    EvaluationAndrea Price Old Account (Deactivated)

    Ronald Yee (Deactivated) 

    Kathleen McNamara (Deactivated)

    Writer?





    Create the 4-question Evaluation survey - (see NTTAP survey) Andrea will send out to participants. 

    https://nachc.co1.qualtrics.com/surveys/SV_4N2OhyArfBownv8/edit










    Task Planning


    		870 C19 2021-06-11 WHPP Harvest Meeting notes LeadDue Date

    Create semi-formal email text and issue invitation to tell Partners and funder th(green star)ey can invite guests - 

    Request bios and pictures for speakers, names, titles for attendees who are not speaking

    2021-06-11 867-03 Harvest Meeting Invitation Draft.docx

    Andrea Price Old Account (Deactivated)

     

    		(star)

    Create and send Qualtrics link for attendee registration.  Ask them to have their ppl submit by 

    C:\Users\aprice\NACHC\Informatics Team - Documents\867 WHPP Women's Health Y3 Combined Projects\867-03 WHPP CDS GDM eCQM\3. Meetings 867-03 All Partner Calls\2021-06-11 Harvest Meeting 

    		Andrea Price Old Account (Deactivated)

     

    		(star)

    		Do we need graphics products for the Harvest Meeting?  If so, let Ellen and Sonia know so they can block out time.



    		Elizabeth to send meeting link to everyone who registered for the meeting on Qualtrics
    Elizabeth Breidenbach
    Andrea Price Old Account (Deactivated)

     



    		Invite Ron to provide the NACHC welcome
    Andrea Price Old Account (Deactivated)
    Done

    		(star)

    		Ask CDC what they want to know 

     

    		(star)

    		Send Final Report format and request that partners complete the final report
    Julia Skapik (Deactivated)

     

    		(star)

    		Partners deadline to return Final ReportsAndrea Price Old Account (Deactivated)

     

    		(star)

    Review final reports and develop themes

    for discussion using
  • CDC questions 
    • partner themes

    and questions to highlight during the discussion

    • How does CDC think about data coming from different places? For example, contraception in hospital vs. inpatient. There's a disconnect between these two places (also for GDM).
    • Related to contraception, where does patient counseling fit into this? For example, how are measures being presented to patients, i.e., are approaches patient-centered? 
    • How are measures created? For example, timeframe for glucose testing (e.g., A1C or 2hr).

    Julia Skapik (Deactivated)

     01

    Andrea Price Old Account (Deactivated)

      



    Reach out to partners to provide slide

    template and request that they address a particular theme, give them a slide limit and time limit, request the slides by due date and the name and position(s) of the person(s) who will speak.

    topics

    Julia Skapik (Deactivated)


    		(star)

    		Registration deadline
    		Monday May 31, 2021(star)

    		Create participant listAndrea Price Old Account (Deactivated)

     

    		(star)

    		Deadline for speakers to send slides to Andrea
    Andrea Price Old Account (Deactivated)

     

    		(star)

    		Send final slide set and run of show to Kathy for review and comment
    Andrea Price Old Account
    Julia Skapik (Deactivated)
    07

     

    		(star)

    		Update Run of Show and hold Tech Rehearsal; identify any questions for speakers

     

    Load participant list and agenda into handouts area.
    Andrea Price Old Account (Deactivated)

    Tech Host

    Item 2 

     

     

    2 Minutes 

    1:08 

    11,12 

    Board Report 

     

    Turn it over to (next speaker) 

    Item 3 

     

    2 minutes 

    1:25 

    24 

     

     

     

    		(star)

    		Check Julia's slides - and change the actual Mentimeter with her updated 

    		(star)

    After Kathleen McNamara (Deactivated) clears the slides, notify all speakers of final run of show and slides. 


     

    		(star)

    		Load participant list and agenda into handouts area.

    Tech Host

     

    		(star)

    		Hold meeting, use slides and run of show

     

    Thank you notes

     

    RUN OF SHOW 

    Approach 

    • Virtual Meeting via WebEx Event. Join event by 10:45 pm to test video and audio  NACHC staff will be on at 10:30am
    • Scheduled for two hours 
    • Event will be recorded and transcribed. 
    • Video for attendees, encourage use 
    • Housekeeping slides at the meeting start; agenda will be included as a download, along with any other key documents and for interactive activities. 

     

    Breakout Groups 

    None.

    Polls

    Yes, used for interactive exercises - Mentimeter.

    Public Facing Agenda 

    Handouts 

    •  Final Public-Facing Agenda in PDF

    Slide Deck 

    Agenda Item 

    Lead 

    Amount of  

    Time 

    Start 

    Time 

    PPT Slide # 

    Handout 

    Notes/Talking points to emphasize 

    1. Housekeeping  

    Liz

    1m 

    1:00 pm 

    1-6 

     

    • Instructions for: 
    • Chat 
    • Questions
    • Mentimeter 

     

     

    s 

    1:01 

     

    Minutes 

    Agenda 

    Charge 

     

     

    Turn it over to (next speaker) 

    Item 1 

    3 

    minutes 

    1:05 

    8,9,10 

    Agenda 

    Minutes  

    • Refer to link to agenda, minutes and handouts 

     

     

    Turn it over to (next speaker) 

    (star)

    		Create the 6-question Evaluation survey - (see NTTAP survey) 

    Andrea Price Old Account (Deactivated)

     

    		(star)

    		Andrea sends evaluation out to participants.

     

    		(star)



    		(star)


















     




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    Meeting number (access code): 132 451 1638

    Meeting password: Harvest2021


    Tap to join from a mobile device (attendees only)

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