Meeting Purpose
- Harvest lessons learned, successes, opportunities for improvement, and barriers
- Identify key ingredient and program modifications to implement this project successfully in health centers
- Set up next round for success
Roles
Roles
Facilitator: Julia Skapik
Note Taker: Andrea Price
Tech Host: Liz will host and Alyssa Foley will be her back up
Time Keeper: Andrea Price
RUN OF SHOW
Approach
- Virtual Meeting via WebEx Event. Join event by 10:45 pm to test video and audio NACHC staff will be on at 10:30am
- Scheduled for two hours
- Event will be recorded and transcribed
- Video for attendees, encourage use
- Housekeeping slides at the meeting start; agenda will be included as a download, along with any other key documents and for interactive activities.
Breakout Groups - None.
Polls - Yes, used for interactive exercises - Mentimeter.
Public Facing Agenda -
Handouts - Yes
- Final Public-Facing Agenda in PDF
| Agenda item | Lead | Start Time | Time allotted | Slide # | Handout | Notes/Talking Points, Prompts |
|---|---|---|---|---|---|---|
| Housekeeping | Elizabeth Breidenbach | 11:00a | 1m | -- | Instructions for
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| NACHC Welcome | Ronald Yee (Deactivated) | 11:01 | 3m | |||
| CDC Welcome | 11:04 | 5m | ||||
| Introduction to Harvest Meeting | Julia Skapik (Deactivated) | 11:09 | 7m |
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| Introductions | 11:16 | 10m | Introductions team by team? | |||
| Data Summary | Pedro B Carneiro (Deactivated) | 11:26 | 15m | Assist from John and Ray | ||
Partner Report Out - Alliance Chicago | Need speaker(s) | 11:46 | 20m | Tell the Harvest meeting attendees and our sponsors the story of your journey on this project. You are welcome to present data but we are also interested in hearing about the people, processes, challenges and successes. Please also include any messages or requests you want to impart to our sponsors or the larger external community. As part of your report out, please address in some way the following points: i. Revisit the goal statement - is this relevant? What would you change? (Final Report Question I.A) ii. Revisit your persona - what changed for your persona as a result of the work you did? ( Final Report Question III.A) iii. What was your biggest Aha moment? (Final Report Question IV.A) iv. What was the biggest win for you? v. What would add value for your health centers? patients? providers? | ||
| Partner Report Out - OCHIN | Need speaker(s) | 12:06p | 20m | |||
| Reflections, comments, discussion | Julia Skapik (Deactivated) | 12:26 | 14m | Julia facilitate - have people raise hands? Ask some Mentimeter questions then open to discussion?
Then go to discussion | ||
| Implications for the Future | Julia Skapik (Deactivated) | 12:40 | 10 |
Julia facilitate - have people raise hands? Do a Mentimeter Given what you have just heard, what should be high priority directions for the future? | ||
| Scale and Spread | 12:50 | 5 |
Julia facilitate - have people raise hands? Do a Mentimeter? Where should would you like to see these findings presented? Then discuss | |||
| Closing | 12:55 | 5 | Thank you to partners and funders, to Kathy and Ron for guidance |
Task Planning
| 870 C19 2021-06-11 WHPP Harvest Meeting notes | Lead | Due Date | ||
|---|---|---|---|---|
Create semi-formal email text and issue invitation to tell Partners and funder th Request bios and pictures for speakers, names, titles for attendees who are not speaking |
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Create and send Qualtrics link for attendee registration. Ask them to have their ppl submit by C:\Users\aprice\NACHC\Informatics Team - Documents\867 WHPP Women's Health Y3 Combined Projects\867-03 WHPP CDS GDM eCQM\3. Meetings 867-03 All Partner Calls\2021-06-11 Harvest Meeting | Andrea Price Old Account (Deactivated) |
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| Do we need graphics products for the Harvest Meeting? If so, let Ellen and Sonia know so they can block out time. | ||||
| Elizabeth to send meeting link to everyone who registered for the meeting on Qualtrics | Elizabeth Breidenbach |
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| Invite Ron to provide the NACHC welcome | Done | | ||
| Ask CDC what they want to know |
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| Send Final Report format and request that partners complete the final report |
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| Partners deadline to return Final Reports | Andrea Price Old Account (Deactivated) |
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Review final reports and develop themes for discussion using
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Reach out to partners to provide slide template and request that they address a particular theme, give them a slide limit and time limit, request the slides by due date and the name and position(s) of the person(s) who will speak. | ||||
| Create participant list | Andrea Price Old Account (Deactivated) |
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| Deadline for speakers to send slides to Andrea |
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| Send final slide set and run of show to Kathy for review and comment |
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| Update Run of Show and hold Tech Rehearsal; identify any questions for speakers |
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| Load participant list and agenda into handouts area. |
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After Kathleen McNamara (Deactivated) clears the slides, notify all speakers of final run of show and slides. |
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| Hold meeting, use slides and run of show |
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| Thank you notes |
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ey can invite guests - More ways to join:
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