Denver April 2023 Convening

What

COMMIT Legacy Teams Year 5 Convening

Co-design of an FQHC Implementation Guide

Number of People

9 people (potentially 11)

When

Tuesday April 25^th and Wednesday April 26^th, 2023 - 9:00am – 5:00pm

Where

601 South Broadway, Denver CO 80209

RSVP

https://nachc.co1.qualtrics.com/jfe/form/SV_b2sY3s2aPaRaaYm

Co-Facilitators:

Jessica Wallace and Sarah Price

Pre-work:

COMMIT Legacy Teams – sample implementation guide review and reflection assignment - show other tools CDC and AAP - framework/master table of all these resources (NACHC concierge) - facts and contact information - read both then take general notes - what do they wish they had known before starting this work - look at these guides where you have a workflow stick it in confluence (resources hub) - collect before hand (where it makes sense send it) - materials/resources you have please send

https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdigitalcollections.cuanschutz.edu%2Fwork%2Fns%2F8f482a04-299c-4c57-8dff-1963d2779458&data=05%7C01%7Cnsmith%40nachc.com%7Cab8e890197af470591b308db20bf8e77%7Cb4d5dc9c24e443e38c1801b2a98e5b22%7C0%7C0%7C638139779333180989%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=CrVu3YnfGFsjqoDqzCG6nvpuLFICCWjAFaUV%2BVRUvgw%3D&reserved=0

https://www.c4hprogramguide.com/getting-started

March 15th Legacy Team Call

Picture/Video Release Form

Renee CDC Resource

Story Booth Questions

1. Please share with us an example of a COMMIT patient story that really impacted you/ that you think shows the power of programs like this.

2. What is an element of your COMMIT program that makes you most proud?

3. What do you think other health centers should know about running programs like COMMIT?

Handouts:

Agenda, Hard copies of all resources sent to us - One packet for ever table - breakouts by topic area - 4 tables - teams will be split up (switching up teammates) - break out and then share

Case study by elements of programs - follow up questions/quotes (Erica) - story booth and pictures - photo release form from comms

Note takers:

Naomi Smith and Jonathan Uy

Flip Charts: 

*Need to ship (sticky notes/pens etc.) Emily/Liz for meeting in the box (Fedex slips to ship back)

Timekeeper: 

Naomi

Time

Topic

Facilitator

Internal Notes

9:00 am

(45min/1 hr)

Welcome and Introductions

Jessica

• Welcome !

• Framing:

  • Review genesis/aims of the project

  • Review intended outcomes of this meeting and its role in the overall process

• Introductions: Jessica

• Photo booth/story booth, name attribute game (name acronyms), questions in bucket (different opportunities to take a break and answer fun questions--Sarah will bring questions) https://knowyourteam.com/blog/2018/01/08/the-25-best-icebreaker-questions-for-team-building-at-work/

10-10:15 am

BREAK

10:15 – 11:45 am

High level overview:

What do FQHCs need to do this work?

Jessica

For Focus Areas: Sarah

Start with previous notes from legacy team call (align with different topic areas) (sendMarch 15th Legacy Team Call notes)

Where would you like this implementation guide to go (dissemination ideas w/ sustainability in mind)

Focus areas - color coded index cards (where/how should this be disseminated, collect at the end)

Convening - where do things fit, cohesive guide that builds on its self (case story, quote, align under curriculum choices or staffing choices) - progressively throughout the convening - shifting around as we go

Instructions:

What do FQHC’s need to do this work

Looking at implementation guide, do we have the right buckets

air prework reflection and capturing things that don’t fall exactly within the buckets (sub-themes)

11:45-12:45 pm

Goals, Scopes, and Outcomes: Dreaming Big

Jessica

Design ideal future state: V shape

National

State

FQHC

Thinking about their role outside their organization

• High level sticky notes/detailed internal notes

12:45 pm – 2:00pm

Lunch and walking tour

(lunch will arrive by 12:30) Will be set outside the conference room.

Jonathan--food order/delivery/set-up

(order out for food - 4th floor patio)

Pizzeria Locale https://www.pizzerialocale.com/

2:00 pm – 2:45pm

(45min)

Implementation guide step 1:

ASSESS PERSONNEL AND RESOURCE CAPACITY

Jessica: set the stage

Group 1: Jonathan

Group 2: Sarah

Group 3: Naomi

Roving: Jessica

10 min set up

20 min of small groups

15 min report out (Start with Group 1)

Break into breakout groups - 3 groups of 4 - different orgs (new groups for each topic) - each staff to prompt/take notes (new small group, new fun question/ice breaker)

• Report out

• Summarize

• Facilitators, barriers, opportunities

Key instructions:

Orientation - here how they broke it down and how does this translate to how you would advise a health center wanting to implement a healthy weight program.

2:45 – 3:00pm

BREAK

3:00  – 3:45pm

Implementation guide step 2: SELECT A CURRICULUM AND DELIVERY APPROACH

Jessica: set the stage

Group 1: Jonathan

Group 2: Sarah

Group 3: Naomi

Roving: Jessica

5 min set up

20 min of small groups

15 min report out (Start with Group 2)

Break into breakout groups - 3 groups of 4 - different orgs (new groups for each topic) - each staff to prompt/take notes (new small group, new fun question/ice breaker)

• Report out

• Summarize

• Facilitators, barriers, opportunities

3:45 – 4:30 pm

Implementation guide step 3: DETERMINE BILLING/ SUSTAINABILITY

Jessica: set the stage

Group 1: Jonathan

Group 2: Sarah

Group 3: Naomi

Roving: Jessica

5 min set up

30 min of small groups

15 min report out (Start with Group 3)

Break into breakout groups - 3 groups of 4 - different orgs (new groups for each topic) - each staff to prompt/take notes (new small group, new fun question/ice breaker)

• Report out

• Summarize

• Facilitators, barriers, opportunities

4:30 – 5:00 pm

WRAP UP

• Summarize progress

• Plan for evening and next day

5:00 – 6:00 pm

TO HOTEL, down time

• (Jessica to offer to drive)

6:00 pm

SOCIAL

Denver Central Market – food hall!  DH MEND team join (& +1’s + Denver Health folks)

food hall options (10min drive away) - 

https://www.edgewaterpublicmarket.com 

https://www.denvercentralmarket.com (centrally located, go out after) ***

http://ardasclinic.com/mangohouse.htm

Time

Topic

Facilitator

Internal Notes

9:00 am (15/20min)

Review of Day 1

Sarah

9:20 – 10:05 am

Implementation guide step 4: PLAN SPACE AND TECHNOLOGY

Jessica: set the stage

Group 1: Jonathan

Group 2: Sarah

Group 3: Naomi

Roving: Jessica

Change group names (different theme)

5 min set up

30 min of small groups

15 min report out (Start with Group 3)

Break into breakout groups - 3 groups of 4 - different orgs (new groups for each topic) - each staff to prompt/take notes (new small group, new fun question/ice breaker)

• Report out

• Summarize

• Facilitators, barriers, opportunities

10:05 – 10:20 am

Break

10:20– 11:05 am

Implementation guide step 5:

CONFIGURE WORKFLOW

Jessica: set the stage

Group 1: Jonathan

Group 2: Sarah

Group 3: Naomi

Roving: Jessica

5 min set up

30 min of small groups

15 min report out (Start with Group 3)

Break into breakout groups - 3 groups of 4 - different orgs (new groups for each topic) - each staff to prompt/take notes (new small group, new fun question/ice breaker)

• Report out

• Summarize

• Facilitators, barriers, opportunities

11:05 am – 1 pm

Lunch and FUN ACTIVITY

Punch bowl social https://punchbowlsocial.com/ (need reservation - Sarah to complete - potentially order ahead)

1:00 pm – 1:45pm

Implementation guide step 6:

RECRUITMENT STRATEGY

Jessica: set the stage

Group 1: Jonathan

Group 2: Sarah

Group 3: Naomi

Roving: Jessica

5 min set up

30 min of small groups

15 min report out (Start with Group 3)

Break into breakout groups - 3 groups of 4 - different orgs (new groups for each topic) - each staff to prompt/take notes (new small group, new fun question/ice breaker)

• Report out

• Summarize

• Facilitators, barriers, opportunities

1:45 – 2:00pm

BREAK

2:00pm  – 2:45 pm

Implementation guide step 7: PROGRAM EVALUATION AND REFLECTION

Jessica: set the stage

Group 1: Jonathan

Group 2: Sarah

Group 3: Naomi

Roving: Jessica

5 min set up

30 min of small groups

15 min report out (Start with Group 3)

Break into breakout groups - 3 groups of 4 - different orgs (new groups for each topic) - each staff to prompt/take notes (new small group, new fun question/ice breaker)

• Report out

• Summarize

• Facilitators, barriers, opportunities

2:45 – 3:45 pm

DISSEMINATION PLANNING

Jessica

• Ensure we have all the right components

What feels missing, what's still a question mark - problem paying for training and materials in order to implement program -feasibility? Train the trainer of commitment - take adaptation and innovations and combine them to disseminate to others

3:45 – 4:45 pm

WRAP UP (1 hr to wrap up at least)

• Testimonials/creative writing (interview/podcast)

• Story booth - prompting questions (what's one thing you wish you knew, most meaningful part of the work, family success story) - one story/prompt per group (they select the question)

Questions

• Please share with us an example of a COMMIT patient story that really impacted you/ that you think shows the power of programs like this.

• What is an element of your COMMIT program that makes you most proud?

• What do you think other health centers should know about running programs like COMMIT?

5:00- 6:00 pm

TO HOTEL, down time

6:00 pm

SOCIAL

TBD - Participants need to RSVP

https://www.laloteriadenver.com/

10am-11am

West side clinic meet at 10:00 am

Address: 1100 Federal Boulevard Denver CO 80204 (10-15min uber)

Activities: conference room meet up - tour of clinic - meet the Denver team!

11am-12:15pm

Tasting with tots

Denver Health team in attendance

Gift/prize for kids

Sonja

Kyskie

Shelley (El Rio)

Jayelle Harrison

Shelley Whitlatch (maybe gloria?)

4/20/23

1. Small group instructions

2. Fine logistical details - what time to come in, needs etc.

3. last minute prep/logistics - printing pre-work?

• Room blocked starting at 8am - Wednesday potentially later (coffee + water from Einstein + healthy snacks)

• DH leadership on wednesday and thursday

• Naomi - notes pages, send out first two columns of agenda for external, organize pre work docs for printing? Reminder of prework via email

4/3/23

• Sarah to develop getting to know you cards

• Send supplies to Denver + gift for kids (to Jessica’s house 5343 Aztec Dr Boulder CO 80303)

• Re-send out pre work material and RSVP - Qualtrics - dietary restrictions - master contact list - where they are staying - link menus? cell phone numbers (group chat)

• April 10th due date

• Know before you go (fun things in Denver by Jessica)

• work flows, flyers, curriculum (program design tool) anything they had to develop from scratch - useful for another health center

3/20/23

Jessica To- do

1. Book rooms – downtown and in clinic

2. Talk to DH leaders so they are aware NACHC/FQHCs coming into town, see if anyone wants to stop by and say hi 😊 and get permission to be in clinic waiting room space to observe Thurs AM Tasting with Tots program (RSVP)

3. Invite my team to Tues eve activity

4. Work on HOP plans

5. Send edits on adult obesity doc you sent to me Sarah (DUE 3/20)

6. DRAFT APHA abstract (due 3/30)

• Jessica out starting Thursday through the following week

• Re-Send resources out a week before - attendee packet (overview agenda, resources, links to social events, photo release)

• Finalizing agenda (details)

• ship things out 2 weeks before departure (to Jessica’s house?) - Post it note papers etc.

• Reservations for social activities

• Lunch orders (pre order)

• Pictures/video clips (something fun/story booth)

• Order Bulk healthy snacks, hot water/coffee from Einstein bagels

• Final RSVP - wufu/qualtrics - dietary restrictions (when they are coming in/leaving (day/time) - master contact list - where they are staying