Meeting Purpose
- Harvest lessons learned, successes, opportunities for improvement, and barriers
- Identify key ingredient and program modifications to implement this project successfully in health centers
- Set up next round for success
Roles
Roles
Facilitator: Julia Skapik
Note Taker: Andrea Price
Tech Host: Liz will host and Alyssa Foley will be her back up
Time Keeper: Andrea Price
Task Planning
| 870 C19 2021-06-11 WHPP Harvest Meeting notes | Lead | Due Date | ||
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Create semi-formal email text and issue invitation to tell Partners and funder th Request bios and pictures for speakers, names, titles for attendees who are not speaking |
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Create and send Qualtrics link for attendee registration. Ask them to have their ppl submit by C:\Users\aprice\NACHC\Informatics Team - Documents\867 WHPP Women's Health Y3 Combined Projects\867-03 WHPP CDS GDM eCQM\3. Meetings 867-03 All Partner Calls\2021-06-11 Harvest Meeting | Andrea Price Old Account (Deactivated) |
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| Do we need graphics products for the Harvest Meeting? If so, let Ellen and Sonia know so they can block out time. | ||||
| Elizabeth to send meeting link to everyone who registered for the meeting on Qualtrics | Elizabeth Breidenbach |
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| Invite Ron to provide the NACHC welcome | Done | | ||
| Ask CDC what they want to know |
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| Send Final Report format and request that partners complete the final report |
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| Partners deadline to return Final Reports | Andrea Price Old Account (Deactivated) |
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Review final reports and develop themes for discussion using
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Reach out to partners to provide slide template and request that they address a particular theme, give them a slide limit and time limit, request the slides by due date and the name and position(s) of the person(s) who will speak. | ||||
| Create participant list | Andrea Price Old Account (Deactivated) |
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| Deadline for speakers to send slides to Andrea |
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| Send final slide set and run of show to Kathy for review and comment |
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| Update Run of Show and hold Tech Rehearsal; identify any questions for speakers |
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| Load participant list and agenda into handouts area. |
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After Kathleen McNamara (Deactivated) clears the slides, notify all speakers of final run of show and slides. |
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| Hold meeting, use slides and run of show |
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| Thank you notes |
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ey can invite guests - More ways to join:
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RUN OF SHOW
Approach
- Virtual Meeting via WebEx Event. Join event by 10:45 pm to test video and audio NACHC staff will be on at 10:30am
- Scheduled for two hours
- Event will be recorded and transcribed.
- Video for attendees, encourage use
- Housekeeping slides at the meeting start; agenda will be included as a download, along with any other key documents and for interactive activities.
Breakout Groups
None.
Polls
Yes, used for interactive exercises - Mentimeter.
Public Facing Agenda
Handouts
- Final Public-Facing Agenda in PDF
Slide Deck
Agenda Item | Lead | Amount of Time | Start Time | PPT Slide # | Handout | Notes/Talking points to emphasize |
| Liz | 1m | 1:00 pm | 1-6 |
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| s | 1:01 |
| Minutes Agenda Charge |
Turn it over to (next speaker) | |
Item 1 | 3 minutes | 1:05 | 8,9,10 | Agenda Minutes |
Turn it over to (next speaker) | |
Item 2
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| 2 Minutes | 1:08 | 11,12 | Board Report |
Turn it over to (next speaker) |
Item 3 |
| 2 minutes | 1:25 | 24 |
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