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Date

Time: 11am to 1pm ET on WebEx

Meeting Owner:  Andrea Price Old Account (Deactivated)

Meeting Purpose 

  1. Harvest lessons learned, successes, opportunities for improvement, and barriers
  2. Identify key ingredient and program modifications to implement this project successfully in health centers
  3. Set up next round for success

Roles

Roles 

Facilitator:  Julia Skapik

Note Taker:   Andrea Price

Tech Host:  ??

Time Keeper:   Andrea Price

Internal Agenda

  1. NACHC Welcome - Dr. Ron Yee (3m)
  2. CDC Welcome - Lisa Romero & Kate Curtis (5m)
  3. Introductions (10m) 
  4.  Objectives and Goal Statement for project and meeting (3m)
    1. Welcome, Purpose, Goals and Structure of Project
    2. Purpose, Goals and Structure of Harvest Meeting
  5. Presentation of Data - Julia, Pedro, John (15 m) 
  6. Partner Report Out lessons learned, successes, opportunities for improvement, and barriers (using slide template provided by NACHC) (40m - 20m each)  
    1. AllianceChicago
    2. OCHIN
  7. Discussion of Topics: 

    1. Lessons learned, successes, opportunities for improvement, and barriers - gleaned from final

    2. key ingredients and program modifications to implement this project successfully in health centers

  8. Setting up for next round of success (interactive)
    1. Where should we be moving in the next phase of the work, and what are the questions we want to be able to answer in this next year (use anonymous popcorn out suggestions on Mentimeter)
    2. What would add value to this work?  (use anonymous popcorn out suggestions on Mentimeter)

Materials

  • Final Report template
  • Run of Show (below on this page)
  • Slide templates for Partners - customized


Invitees

NACHC Informatics TeamInvited - NACHCCDCCHCs

Julia Skapik (Deactivated)

Pedro B Carneiro (Deactivated)

Raymonde Uy (Unlicensed)

John Gresh

Andrea Price Old Account (Deactivated)

Ronald Yee (Deactivated) 

Kathleen McNamara (Deactivated)

Writer?

Kate Curtis (Unlicensed)

Lisa Romero (Unlicensed)



Task Planning


870 C19 2021-06-11 WHPP Harvest Meeting notes LeadDue Date

Create email text and issue invitation to tell Partners they can invite guests - Andrea Price Old Account (Deactivated)

 


Create text for email and issue invitation to funder for date, say they can invited guestsAndrea Price Old Account (Deactivated)

 


Invite Ron to provide the NACHC welcomeAndrea Price Old Account (Deactivated)Done





Send Final Report format and request that partners complete the final report byJulia Skapik (Deactivated)

 


Review final reports and develop themes for discussionJulia Skapik (Deactivated)

-  


Reach out to partners to provide slide template and request that they address a particular theme, give them a slide limit and time limit, request the slides by due date and the name and position(s) of the person(s) who will speak.Julia Skapik (Deactivated)

 






Deadline for speakers to send slides to AndreaAndrea Price Old Account (Deactivated)

 


Send final slide set and run of show to Kathy for review and commentAndrea Price Old Account (Deactivated)

 


Update Run of Show and hold Tech Rehearsal; identify any questions for speakers

 


After Kathleen McNamara (Deactivated) clears the slides, notify all speakers of final run of show and slides. 


 


Hold meeting, use slides and run of show

 


Thank you notes

 

RUN OF SHOW 


Approach 

  1. Virtual Meeting via WebEx Event. Join event by 10:45 pm to test video and audio  NACHC staff will be on at 10:30am
  1. Scheduled for two hours 
  1. Motions will be handled via polling in the chat 
  1. Event will be recorded and transcribed. 
  1. Video for attendees, encourage use 
  1. Housekeeping slides at the meeting start; agenda will be on view for the duration of the meeting but will be replaced at various points to screen share key documents and for interactive activities. 

 

Breakout Groups 

None.

Polls

Yes, used for interactive exercises - Mentimeter.

Public Facing Agenda 

Handouts 

Slide Deck 

Agenda Item 

Lead 

Amount of  

Time 

Start 

Time 

PPT Slide # 

Handout 

Notes/Talking points to emphasize 

  1. Housekeeping  

Liz

1m 

1:00 pm 

1-6 

 

  • Instructions for: 
  • Chat 
  • Questions
  • Mentimeter 

 

 


s 

1:01 

 

Minutes 

Agenda 

Charge 

 

 

Turn it over to (next speaker) 

Item 1 


3 

minutes 

1:05 

8,9,10 

Agenda 

Minutes  

  • Refer to link to agenda, minutes and handouts 

 

 

Turn it over to (next speaker) 

Item 2 

 

 

2 Minutes 

1:08 

11,12 

Board Report 

 

Turn it over to (next speaker) 

Item 3 

 

2 minutes 

1:25 

24 

 

 

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