Project Charter: Supporting Health Centers to Reduce Disparities in Adult Immunizations 877-02
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Project Overview
Project Dates | 877-01 (Year 1): 1/1/2021 – 7/31/2022 877-02 (Year 2): 8/1/2022 – 7/31/2023 |
Year 2 phases | Phase 1 Prototype Development and Testing: now - February 2023 Phase 2 Implementation : February- July 2023 |
Funding Organization | CDC |
Total funding available per health center | 50k per phase (2 phases total) *not including any carry over money your health center may have from 877-01 (Year 1) |
Technical Project Officer | Nilson, Jane (Robin). (CDC/DDNID/NCCDPHP/DNPAO) |
Executive Sponsor | Kathy McNamara, Associate VP, Clinical Affairs, NACHC |
Project Lead | Sarah Price, Deputy Director, Clinical Integration and Education, NACHC |
Contact Information
Name | Role | |
|---|---|---|
Sarah Price | Deputy Director/Project Lead | sprice@nachc.com |
Naomi Smith | Project Manager/Point of Contact | nsmith@nachc.com |
Nikki Navarrete | CCI Project Lead | |
Hasna Soulhi Andrea Arthur Stacia Andre | NACHC Finance Team |
Timeline + Important Dates
Please set aside Wednesdays from 12:00- 1:30pm PT from mid-October 2022 to January 2023 for LIVE and ASYNC sessions. · Participating teams are expected to attend LIVE sessions, which take place on Wednesdays from 12:00- 1:30pm PT. · Teams will watch several short video lessons and connect with their coaches on ASYNC weeks. | ||||
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Week 1 |
Week 2 |
Week 3 |
Week 4 |
OCT | 5th | 12th | – LIVE – START HERE: Zoom link Agenda: Welcome Back; Phase 2 plan Analogous Examples Recording: | – ASYNC Agenda: Creating Concepts Solution Directions Recording: |
NOV | – LIVE: Zoom link Agenda: Solution direction share & feedback Recording: | – ASYNC Agenda: Prototyping to test Brainstorm what you could try Recording: | – LIVE- Zoom link Agenda: Crate your prototype (a test idea) Recording: | 23rd – OFF Thanksgiving |
DEC | – LIVE - Zoom link Agenda: Prototype Test Feedback Test in community Recording: | – ASYNC Agenda: Office Hours Prototype & Testing advice Recording: | – LIVE - Zoom link Agenda: Prototype testing share & feedback Recording: | – ASYNC Agenda: Draft 7-part presentation Recording: |
JAN | 4th – OFF
| – LIVE -Zoom link Agenda: Get feedback on 7-part presentation Recording: | – ASYNC Agenda: Feedback on 7-part presentation Finalize 7-part presentation Recording: | – LIVE - Zoom link Agenda: Final presentation Recording: |
Finance 101
Important Documents | |
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Vendor Information Form | |
Contract Redline Review | |
Budget Template Budget Tips | |
Invoice Instructions document |
Invoice Instructions
Important links and resources
Health Center Name | Confluence Page | Miro Page |
|---|---|---|
Scope of Work
Contractor: | ______________ |
Contact: | Name: ______________ Title: ______________ Email: ______________ Phone: ______________ |
Signatory | Name: ______________ Title: ______________ Email: ______________ Phone: ______________ |
Reports To: | Sarah Price, Clinical Affairs Division, NACHC |
Funding Source: | Centers for Disease Control and Prevention, 877-02 |
CFDA #: | 93.421 Strengthening Public Health Systems and Services through National Partnerships to Improve and Protect the Nation’s Health |
Time Period: | October 1st 2022, to July 31st, 2023 |
Project: | Supporting Health Centers to Reduce Disparities in Adult Immunization |
Fee: | ______________ |
Scope of Work
Overview
This scope of work addresses the significant disruption by COVID-19 to the nation’s public health and healthcare infrastructure. Community health centers serve as the safety net to the highest-risk patients and often serve as first responders to emergencies such as hurricanes, fires, and public health crises.
The National Association of Community Health Centers (NACHC) proposes to engage local health centers as trusted brokers to build the evidence base of effective interventions to reduce disparities in adult vaccination rates amongst diverse populations (homeless, mobile, rural, refugees, behavioral health, LGBTQ, farmworker, non-English speakers, immigrants etc.). NACHC’s approach will include a package of mechanisms to contribute to the evidence-based messaging and models:
· Grants to health centers who serve high risk patient populations to engage patients and community partners to co-create communication and interventions that add value to patients’ health and wellness.
· Establish a learning community of grantees to use human centered design and design thinking to engage patients and communities ensuring it is culturally responsible, scalable, and sustainable to implement strategies to increase vaccine rates amongst high risk and vulnerable populations.
· Engage public health, community-based organizations, faith-based groups, food banks, REACH, employers, barber shops, contractors to collaboratively address vaccine adoption across individual community eco-system for high-risk populations.
Deliverables
Deliverable 1: Participate in monthly learning sessions and coaching calls
Every month, participant attends 100% of all learning sessions and coaching calls
Tasks/Activities:
Administrative
a. Meet at least monthly with NACHC/CCI/coach to review strategy and progress against project goal(s).
b. Participate in scheduled learning session(s)
c. Share lessons learned, facilitators, barriers, and best practices with other health centers during learning sessions
Products:
a. Monthly NACHC/CCI/Coach/Health Center meeting notes
b. All-participant workshops minutes and outcomes
c. Summary of lessons learned, challenges, and best practices
Due Date: February, 2023
Amount: ____________________________________________
Deliverable 2: Learning Session Activities
Tasks/Activities:
Administrative:
a. Complete 100% of pre-and post-learning session activities
b. Monthly summary report using template
Products:
A. At least one (1) designed prototype
B. Documented feedback and iteration of at least one (1) prototype
C. 7-part presentation to team sponsors
D. Participate in final summary evaluation
Due Date: February, 2023
Amount: ____________________________________________
Project Approach
TASK | PHASE | FQHC/Community Partner | MEASURES OF SUCCESS |
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Meet at least monthly with NACHC/CCI/coach to review strategy and progress against project goal(s). | 1 | X |
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Participate in scheduled learning session(s) | 1 | X |
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Share lessons learned, facilitators, barriers, and best practices with other health centers during learning sessions | 1 | X |
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Complete 100% of pre-and post-learning session activities | 1 | X |
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Monthly summary report using template | 1 | X |
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Phase 2 | |||
TASK | PHASE | FQHC/Community Partner | MEASURES OF SUCCESS |
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NACHC Offerings:
Activities* | Process Measures* | Outputs* |
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