IEW/ODH Identifying Essential and Frontline Workers Using Structured Work Information (878-02)
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Table of Contents
NACHC Resources
Project Lead @Raymonde Uy
Data questions @Pedro B Carneiro (Deactivated) pcarneiro@nachc.com
Confluence questions @Andrea Price Old Account (Deactivated) aprice@nachc.org
Terminology and Definitions @Raymonde Uy (Unlicensed) ruy@nachc.com
Scope of Work and contracts @Hasna Soulhi
Regarding clinical decision support and work:
Here is a series of articles, based on work done by NIOSH with partners, about decision support for three top health topics related to work that are pertinent in primary care. At the time we had not completed ODH, so the articles do not reference using job occupation and industry (aka occupation and occupation industry in USCDI v3) as touch points in the record for this, but it would be possible. November 2017 - Volume 59 - Issue 11 : Journal of Occupational and Environmental Medicine (lww.com) scroll to the second page of the TOC for the 5 articles, listed under “COMPUTER-MEDIATED CLINICAL DECISION SUPPORT IN PRIMARY CARE FAST TRACK ARTICLES”.
The “Knowledge Resources” associated with the three topics are here: Joint Statements | ACOEM (new link)
The Diabetes and Work project went a little further and posted information in the AHRQ CDS Connect Repository: see Occupational Factors Impacting Diabetes | CDS Connect (ahrq.gov)
Q&A
Q: What are the most important elements to collect?
A: At a minimum, Employment Status, Industry and Occupation are what we are looking at.
Employment status coded or mapped to the dictionary codes sheet or PHINVADS value set: https://phinvads.cdc.gov/vads/ViewValueSet.action?id=FB324436-E39A-4562-AE61-45F8DDBC07FD
Industry using NAICS codes (or a limited set) from the dictionary codes sheet, or here: https://phinvads.cdc.gov/vads/ViewValueSet.action?id=AABBF267-2D09-46CA-9CCD-10A742974F25
Occupation using SOC codes (or limited set) from the dictionary codes sheet, or here: https://phinvads.cdc.gov/vads/ViewValueSet.action?id=1445D71C-F37F-4504-8B6C-BA48C5A3F4C
Q: What is the date range requested?
A: The initial thought/idea was that partners will be implementing the ODH codes prospectively, and not retrospectively. If you do in fact have retrospective data on employment status, patient industry/occupation, or any other elements on the data dictionary (mirroring the ODH framework), that would be great/amazing! For now, date range can be the beginning of the grant year (August 1, 2021) until now (also showing when some data capture optimizations / backend programming for ODH were done).
Q: Should this be encounter or patient level data?
A: Patient level would be enough as long as employment status, industry and occupation have ‘date entered’ or ‘date updated’ metadata to see if the implementation is tracked longitudinally.
Q: Are partners collecting the data for the IEW project from the same health centers as for the COVID multi-state project?
A:
AllianceChicago: We are only submitting data for the health center that is participating in the pilot project.
HCN:
OCHIN: Yes, our CHC partner is included in the COVID multi-state project, that data capture is the PNW (OR, ID, and WA) and they are in OR.
AllianceChicago | OCHIN | HCN | CDC NIOSH | |
|---|---|---|---|---|
Contract Signatory | Fred D. Rachman | Abby - but send all contracts to be signed to Seren | Alex Romillo, President and CEO | |
Accounting Contact | Dana M. Harrison AllianceChicago | Lily Enos A: PO Box 5426, Portland, OR 97228-5426 P: 503.546.4293 F: 503.943.2501 | Balvy Valentin (305) 392-8085 |
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Project Lead | Shelly Sital | AnnMarie Overholser | Katherine Chung-Bridges, MD, MPH, Project Director | @David Blackley (Unlicensed) @Genny Luensman (Unlicensed) @Kowalski-Mcgraw Michele (Unlicensed) |
Project Manager/Admin | Seren Karasu | Edelise Endemano, Contract and Project Manager "Lizzie" | ||
Data | Jena Wallander Gemkow | Seren Karasu | Daniel Parras, MPH, Data Analyst Hirut Kassaye | |
Communications | ||||
EHR | AthenaPractice | Epic | Transitioning to Epic | |
Workflow | ||||
Others | Shannon Pohl | |||
CHC (one each) (Name of center and Physician Champion with email) | ||||
Sites | Sites and deployment dates:
For 2023-2024, People’s will not be the partner (no longer in network). The new partner will be Family Health of NY. Jena: Our plan was to pull the full AC network of available data from the updated data dictionary. | SA87 University of Western States in Portland, OR SA63 City of Cincinnati Health Department in Cincinnati, OH | HCN Site
AllianceChicago Site
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NIOSH | NACHC | Partners | Vendors | |
|---|---|---|---|---|
Roles | Provide Input Approve Monitor Advise Evaluate | Facilitate Communicate Design Build Evaluate | Design Build Implement Evaluate Document | Collect documents Analyze Communicate Report Back |
Responsibilities | Monthly meeting to monitor and advise on progress Communicate to Leadership re: project status | Facilitate deliverables and products in workplans and SOW Facilitate meetings with partners Communicate project progress to funder |
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Products |
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| Human Centered Design Documentation Flow 1.Define project goals 2A. Develop Use Cases 2. B Develop Personas 3. Define Data Dictionary 4. Create Implementation Plan Document pre and post Clinical and Data Workflows Document Lessons Learned/Evaluation Presentations: local, conferences/webinars, etc. |
PROJECT ROADMAP
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