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The scope of this project is a multi-state data-driven quality improvement strategy to improve health center response and recovery during crises (e.g. COVID-19, natural disasters) and create a sustainable infrastructure for HIT data, tools, and reporting. The Alaska Primary Care Association will support the design and development of a COVID registry and dashboard for tracking metrics and interoperability efforts through iterative data quality improvement efforts with health centers using a Human Centered Design approach and development of use cases. The contractor will contribute to the alignment of clinical, data and quality measure workflows. As a result, a final report will be created, highlighting best practices, challenges/facilitators and COVID-19 for analysis.

Scope of Work for COVID-19 Multi-State Project Year 2

Products

Due Date

Status

Template/Location

Documentation

Deliverable 1: Foundational Work and Contribution to the COVID-19 Evidence Base

1.1 Attend 4 Onboarding sessions for New Partners.

28 Feb 2022

Status


subtle	true
colour	Green
title	completed

Jun 2021 C19 Data Upload Ticket

Jul 2021 C19 Data Upload Ticket

Aug 2021 C19 Data Upload Ticket

1.2 Compete the tasks on the New Partner Onboarding page (Project Lead and Project Manager).

28 Feb 2022

Status


subtle	true
colour	Green
title	Completed

New Partner Checklist

1.3 Update contact information, project roles, and names of health centers.

28 Feb 2022

Status


subtle	true
colour	Green
title	completed

C19 Building Capacity of Community Health Centers to Respond to COVID‐19

1.4 Complete a HIT Capacity Assessment Survey that will be sent to the partner by NACHC.

28 Feb 2022

Status


subtle	true
colour	Green
title	completed

HIT Capacity Assessment

1.5 Complete a Data Feasibility Assessment.

28 Feb 2022

Status


subtle	true
colour	BlueGreen
title	In progressCompleted

COVID-19 QA Template

1.6 Provide Use case and Personas.

28 Feb 2022

Status


subtle	true
colour	Green
title	completed

C19 Personas OCHIN PCA

1.7 Provide monthly patient-level de-identified data for June – September 2021using the Data Dictionary and any updated versions provided by NACHC staff.

28 Feb 2022

Status


subtle	true
colour	Green
title	Completed

1.8 Participate in monthly 1.5-hour All Partner calls with NACHC project staff to share progress and answer questions. Expect to present 1-3 slides on the call.

31 Oct 2021

Status


subtle	true
colour	Green
title	Completed

C19 Partner Generic Slide Template.pptx

Deliverable 2: Extract Patient-Level Data and data for Data Quality Improvement

2.1 Provide monthly patient-level de-identified data for September – February 2022 using the Data Dictionary or an updated version as requested by NACHC staff.

28 Feb 2021

Status


subtle	true
colour	Green
title	COMPLETED

Sep 2021 C19 Data Upload Ticket

Oct 2021 C19 Data Upload Ticket

Nov 2021 C19 Data Upload Ticket

Dec 2021 C19 Data Upload Ticket

Jan 2022 C19 Data Upload Ticket

Feb 2022 C19 Data Upload Ticket

2.2 Participate in monthly 1.5-hour All Partner calls with NACHC project staff to share progress and answer questions. Expect to present 1-3 slides on the call.

28 Feb 2021

Status


subtle	true
colour	BlueGreen
title	In progressCOmpleted

C19 Partner Generic Slide Template.pptx

2.3 Participate in monthly 15-minute Technical Assistance calls with NACHC project staff to review progress and answer questions. Partner project staff should include at least: Lead, project manager, data analyst.

28 Feb 2022

Status


subtle	true
colour	BlueGreen
title	In progressCompleted

2021-01-12 to 2022-07-31 OCHIN C19 & AIM Meeting Notes

2.4 Complete Quality Assurance Activity using data from the EHR and other analytic techniques.

28 Feb 2022

Status


subtle	true
colour	BlueGreen
title	In progressCompleted

Quality Assurance Activity

2.5 Submit a QI/Interoperability Challenge Plan using template page.

28 Feb 2022

Status


subtle	true
colour	Green
title	COMPLETED

C19 OCHIN Partner QI/Interoperability Challenge

2.6 Submit a summary of discussion with local IIS regarding integration and communicate with states to determine additional opportunities to receive external vaccine data.

28 Feb 2022

Status

subtle	true
colour	Green
title	COMPLETED

C19 OCHIN IIS Task Summary Page

2.7 Provide COVID-19 data and clinical workflows.

28 Feb 2022

Status


subtle	true
colour	BlueGreen
title	In progressCOMPLETED

Instructions/Guidance

Template Clinical and DataFlows in .PPT

Deliverable 3: Use Data for Quality Improvement: Accelerate, Analyze, and Improve COVID-19 Response

3.1 Provide monthly patient-level de-identified data for January – May 2022 using the Data Dictionary or an updated version as requested by NACHC staff.

30 Apr 2022

Status


subtle	true
colour	BlueGreen
title	In progressCOMPLETED

Jan 2022 C19 Data Upload Ticket

Mar 2022 C19 Data Upload Ticket

Apr 2022 C19 Data Upload Ticket

May 2022 C19 Data Upload Ticket

3.2 Participate in monthly 1.5-hour All Partner calls with NACHC project staff to share progress and answer questions. Expect to present 1-3 slides on the call.

30 Apr 2022

Status


subtle	true
colour	BlueGreen
title	In progressCOMPLETED

C19 Partner Generic Slide Template.pptx

3.3 Participate in monthly 15-minute Technical Assistance calls with NACHC project staff to review progress and answer questions. Partner project staff should include at least: Lead, project manager, data analyst.

30 Apr 2022

Status


subtle	true
colour	BlueGreen
title	In progressCOMPLETED

2021-01-12 to 2022-07-31 OCHIN C19 & AIM Meeting Notes

3.4 Submit a Status Update Note on the QI Challenge.

30 Apr 2022

Status


subtle	true
colour	BlueGreen
title	In progressCOMPLETED

Included in Harvest Meeting Slides

C19 OCHIN Partner QI/Interoperability Challenge

Deliverable 4: Summarize Data, Clinical and Public Health Strategies for Spread and Scale

4.1 Provide monthly patient-level de-identified data for May - June 2022 using the Data Dictionary or an updated version as requested by NACHC staff.

31 Jul 2022

Status

subtle	true
colour	Blue
title	In progress

May 2021 C19 Data Upload Ticket

Jun 2021 C19 Data Upload Ticket

4.2 Participate in monthly 1.5-hour and final 2-hour All Partner call with NACHC project staff to prepare for the project close out. Expect to present 1-3 slides on the call.

31 Jul 2022

Status


subtle	true
colour	BlueGreen
title	In progressCOMPLETED

C19 Partner Generic Slide Template.pptx

4.3 Participate in monthly 15-minute Technical Assistance calls with NACHC project staff to review progress and answer questions. Partner project staff should include at least: Lead, project manager, data analyst.

31 Jul 2022

Status


subtle	true
colour	BlueGreen
title	In progressCOMPLETED

2021-01-12 to 2022-07-31 OCHIN C19 & AIM Meeting Notes

4.4 Upload completed Final Report on Confluence using NACHC template.

31 Jul 2022

Status


subtle	true
colour	BlueGreen
title	In progressCOMPLETED

OCHIN PCA C19 Partner Final Report - Year 2

4.5

Attend a virtual Harvest Meeting. Present key results and promising practices at the Harvest meeting.

31 Jul 2022

Status


subtle	true
colour	BlueGreen
title	In progress

OCHIN PCA C19 Partner Final Report - Year 2

COMPLETED

Invoices may be presented to vendorbills@nachc.com Please include the Purchase Order Number on the Invoice.

Info

title	OCHIN C19

User Profile

user	5fe26bd844065f013f234696

Seren Karasu

Content by User

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Tasks / Action Items

Jira Deliverables / Issues

Info

title	OCHIN C19

Jira Legacy

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Page Comparison

Versions Compared

Old Version 34

New Version Current

Key

Scope of Work for COVID-19 Multi-State Project Year 2

1.1

Attend 4 Onboarding sessions for New Partners.

1.2

Compete the tasks on the New Partner Onboarding page (Project Lead and Project Manager).

1.3

Update contact information, project roles, and names of health centers.

1.4

Complete a HIT Capacity Assessment Survey that will be sent to the partner by NACHC.

1.5

Complete a Data Feasibility Assessment.

1.6

Provide Use case and Personas.

1.7

Provide monthly patient-level de-identified data for June – September 2021using the Data Dictionary and any updated versions provided by NACHC staff.

1.8

Participate in monthly 1.5-hour All Partner calls with NACHC project staff to share progress and answer questions. Expect to present 1-3 slides on the call.

2.1

Provide monthly patient-level de-identified data for September – February 2022 using the Data Dictionary or an updated version as requested by NACHC staff.

2.2

Participate in monthly 1.5-hour All Partner calls with NACHC project staff to share progress and answer questions. Expect to present 1-3 slides on the call.

2.3

Participate in monthly 15-minute Technical Assistance calls with NACHC project staff to review progress and answer questions. Partner project staff should include at least: Lead, project manager, data analyst.

2.4

Complete Quality Assurance Activity using data from the EHR and other analytic techniques.

2.5

Submit a QI/Interoperability Challenge Plan using template page.

2.6

Submit a summary of discussion with local IIS regarding integration and communicate with states to determine additional opportunities to receive external vaccine data.

2.7

Provide COVID-19 data and clinical workflows.

3.1

Provide monthly patient-level de-identified data for January – May 2022 using the Data Dictionary or an updated version as requested by NACHC staff.

3.2

Participate in monthly 1.5-hour All Partner calls with NACHC project staff to share progress and answer questions. Expect to present 1-3 slides on the call.

3.3

Participate in monthly 15-minute Technical Assistance calls with NACHC project staff to review progress and answer questions. Partner project staff should include at least: Lead, project manager, data analyst.

3.4

Submit a Status Update Note on the QI Challenge.

4.1

Provide monthly patient-level de-identified data for May - June 2022 using the Data Dictionary or an updated version as requested by NACHC staff.

4.2

Participate in monthly 1.5-hour and final 2-hour All Partner call with NACHC project staff to prepare for the project close out. Expect to present 1-3 slides on the call.

4.3

Participate in monthly 15-minute Technical Assistance calls with NACHC project staff to review progress and answer questions. Partner project staff should include at least: Lead, project manager, data analyst.

4.4

Upload completed Final Report on Confluence using NACHC template.

Attend a virtual Harvest Meeting. Present key results and promising practices at the Harvest meeting.

Tasks / Action Items

Jira Deliverables / Issues