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The scope of this project is a multi-state data-driven quality improvement strategy to improve health center response and recovery during crises (e.g. COVID-19, natural disasters) and create a sustainable infrastructure for HIT data, tools, and reporting. The Alaska Primary Care Association will support the design and development of a COVID registry and dashboard for tracking metrics and interoperability efforts through iterative data quality improvement efforts with health centers using a Human Centered Design approach and development of use cases. The contractor will contribute to the alignment of clinical, data and quality measure workflows. As a result, a final report will be created, highlighting best practices, challenges/facilitators and COVID-19 for analysis.
Scope of Work for COVID-19 Multi-State Project Year 2
| Products | Due Date | Status | Template/Location | Documentation | |||||||||||
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Deliverable 1: Foundational Work and Contribution to the COVID-19 Evidence Base | |||||||||||||||
1.1 | Attend 4 Onboarding sessions for New Partners. |
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| Jun 2021 C19 Data Upload Ticket Jul 2021 C19 Data Upload Ticket Aug 2021 C19 Data Upload Ticket | |||||||||||
1.2 | Compete the tasks on the New Partner Onboarding page (Project Lead and Project Manager). |
| New Partner Checklist | ||||||||||||
1.3 | Update contact information, project roles, and names of health centers. |
| C19 Building Capacity of Community Health Centers to Respond to COVID‐19 | ||||||||||||
1.4 | Complete a HIT Capacity Assessment Survey that will be sent to the partner by NACHC. |
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| HIT Capacity Assessment | |||||||||||
1.5 | Complete a Data Feasibility Assessment. |
| COVID-19 QA Template | ||||||||||||
1.6 | Provide Use case and Personas. |
| C19 Personas OCHIN PCA | ||||||||||||
1.7 | Provide monthly patient-level de-identified data for June – September 2021using the Data Dictionary and any updated versions provided by NACHC staff. |
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1.8 | Participate in monthly 1.5-hour All Partner calls with NACHC project staff to share progress and answer questions. Expect to present 1-3 slides on the call. |
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| C19 Partner Generic Slide Template.pptx | |||||||||||
Deliverable 2: Extract Patient-Level Data and data for Data Quality Improvement | |||||||||||||||
2.1 | Provide monthly patient-level de-identified data for September – February 2022 using the Data Dictionary or an updated version as requested by NACHC staff. |
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| Sep 2021 C19 Data Upload Ticket Oct 2021 C19 Data Upload Ticket Nov 2021 C19 Data Upload Ticket Dec 2021 C19 Data Upload Ticket Jan 2022 C19 Data Upload Ticket Feb 2022 C19 Data Upload Ticket | |||||||||||
2.2 | Participate in monthly 1.5-hour All Partner calls with NACHC project staff to share progress and answer questions. Expect to present 1-3 slides on the call. |
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| C19 Partner Generic Slide Template.pptx | |||||||||||
2.3 | Participate in monthly 15-minute Technical Assistance calls with NACHC project staff to review progress and answer questions. Partner project staff should include at least: Lead, project manager, data analyst. |
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| 2021-01-12 to 2022-07-31 OCHIN C19 & AIM Meeting Notes | |||||||||||
2.4 | Complete Quality Assurance Activity using data from the EHR and other analytic techniques. |
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| Quality Assurance Activity  | |||||||||||
2.5 | Submit a QI/Interoperability Challenge Plan using template page. |
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| C19 OCHIN Partner QI/Interoperability Challenge | |||||||||||
2.6 | Submit a summary of discussion with local IIS regarding integration and communicate with states to determine additional opportunities to receive external vaccine data. |
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| C19 OCHIN IIS Task Summary Page | |||||||||||
2.7 | Provide COVID-19 data and clinical workflows. |
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Deliverable 3: Use Data for Quality Improvement: Accelerate, Analyze, and Improve COVID-19 Response | |||||||||||||||
3.1 | Provide monthly patient-level de-identified data for January – May 2022 using the Data Dictionary or an updated version as requested by NACHC staff. |
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| Jan 2022 C19 Data Upload Ticket Mar 2022 C19 Data Upload Ticket Apr 2022 C19 Data Upload Ticket May 2022 C19 Data Upload Ticket | |||||||||||
3.2 | Participate in monthly 1.5-hour All Partner calls with NACHC project staff to share progress and answer questions. Expect to present 1-3 slides on the call. |
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| C19 Partner Generic Slide Template.pptx | |||||||||||
3.3 | Participate in monthly 15-minute Technical Assistance calls with NACHC project staff to review progress and answer questions. Partner project staff should include at least: Lead, project manager, data analyst. |
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| 2021-01-12 to 2022-07-31 OCHIN C19 & AIM Meeting Notes | |||||||||||
3.4 | Submit a Status Update Note on the QI Challenge. |
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Included in Harvest Meeting Slides | C19 OCHIN Partner QI/Interoperability Challenge | |||||||||||
Deliverable 4: Summarize Data, Clinical and Public Health Strategies for Spread and Scale | |||||||||||||||
4.1 | Provide monthly patient-level de-identified data for May - June 2022 using the Data Dictionary or an updated version as requested by NACHC staff. |
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| May 2021 C19 Data Upload Ticket Jun 2021 C19 Data Upload Ticket | |||||||||||
4.2 | Participate in monthly 1.5-hour and final 2-hour All Partner call with NACHC project staff to prepare for the project close out. Expect to present 1-3 slides on the call. |
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| C19 Partner Generic Slide Template.pptx | |||||||||||
4.3 | Participate in monthly 15-minute Technical Assistance calls with NACHC project staff to review progress and answer questions. Partner project staff should include at least: Lead, project manager, data analyst. |
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| 2021-01-12 to 2022-07-31 OCHIN C19 & AIM Meeting Notes | |||||||||||
4.4 | Upload completed Final Report on Confluence using NACHC template. |
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| OCHIN PCA C19 Partner Final Report - Year 2 | |||||||||||
| 4.5 | Attend a virtual Harvest Meeting. Present key results and promising practices at the Harvest meeting. |
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Invoices may be presented to vendorbills@nachc.com Please include the Purchase Order Number on the Invoice.
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Jira Deliverables / Issues
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