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2023-11-21 Memo on Contracting M Hawbecker

2023-11-21 Memo on Contracting M Hawbecker

Owned by Andrea Price (Deactivated)
Nov 22, 2023
1 min read

  • Kyu has approved the delegation of signature authority to the COO, CFO & SVP’s for contracts within the approved budget below $100,000. All contracts exceeding $100,000 or outside the approved budget will require Kyu’s approval. The Cobblestone workflow system will be updated to ensure this new process is followed.

  • The procurement process is:

    • Project managers submit a contract request in Cobblestone.

    • Contract specialist will draft the contract or letter of agreement and compile the paperwork. The documents include the source of funds, RFP process (if required), cost price analysis and SAM search.

    • Project manager reviews the agreement.

    • Division/Functional Area SVP reviews the submission.

    • Finance reviews the submission.

    • CEO reviews contracts $100,000 or above and contracts that are not covered in the approved budget.

    • Finance sends the contract/LOA for signature. Currently, SVP’s (including COO and CFO) can sign contracts under $100,000. Contracts $100,000 or more will go to the CEO for signature.

    • Under no circumstance should a staff member request work to be performed without a signed contract.

 

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