Community Health & Dental Meeting Notes

Began extraction process

Sent DUA to compliance

Data extract

• Should they be sending four separate reports?

• What is the base of the report?

  • Encounters to define pop -does not need to be UDS, any encounter where a vaccine could have been administered at the discretion of the partner

  • ex. nurse visits for patient care not seeing primary care

• Inclusion criteria? Any encounter even without vaccine

  • Death date? Can be pulled in NextGen but advised them that it’s not necessary

• If a patient had several encounters within the time frame? One record (row) for each

• i2i does not pull encounter number, need to use in nextGen

  • Multiple columns or 4 different reports?

• SDOH - can pull transport, for example

  • We want the partners to pull one row per question instead of multiple columns

• Demographics was easy to pull

  • English proficiency on data request, they have preferred language field which is fine

• CPT or CVS? NACHC preference for CVX

• Access to outside vaccines?

  • Will ad historical data, not sure if they can pull in NextGen, it will pull CPT codes so unsure if it was in or out of HC

• Patient IDs? We CANNOT use something in the HC system,

  • advised to use excel random generator

Sent partner new Data Request that specifies which data elements are more or less essential

Careta out the 10th (holiday)

Morning huddle - use i2i

• Mapped when patients are due - providers block for 15 minutes and meet with patient service rep, nurse, MA, etc. look at who is coming in that day and what they need

• Just finished pneumo PDSA

  • Standing order

Hesitancy on part of staff

Clinical champion? Assistant CMO, Careta supports from behind the scenes

Mass vax events?

• Everyone is treated as a patient

Health reports

• IT transition

• New data analyst uses i2i, NextGen also has crystal reports

• lots of different reports, different asks

• Can dig into data

PRAPARE

• SDOH - behavioral health team primarily collects for patients

• MAs use old PRAPARE tool, didn’t like when NextGen upgraded

• Still trying to get a decent report