Date

Time: 11am to 1pm ET on WebEx

Meeting Owner:  Andrea Price Old Account (Deactivated)



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Meeting number (access code): 132 451 1638

Meeting password: Harvest2021


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Meeting Purpose 

  1. Harvest lessons learned, successes, opportunities for improvement, and barriers
  2. Identify key ingredient and program modifications to implement this project successfully in health centers
  3. Set up next round for success



Roles 

Facilitator:  Julia Skapik

Note Taker:   Andrea Price

Tech Host:  Liz will host and Alyssa Foley will be her back up

Time Keeper:   Andrea Price



  1. NACHC Welcome -
    1. Dr. Ron Yee (3m)
  2. CDC Welcome -
    1. Lisa Romero & Kate Curtis (5m) 
  3. Introductions (10m) 
  4. Objectives and Goal Statement for project and meeting (10m) - Julia
    1. Welcome, Purpose, Goals and Structure of Project 
      1. Findings of last 2 years; each year was different, what we learned -Julia
      2. The vision and how it changes - the environmental scene - presidential administrations, COVID
    2. Purpose, Goals and Structure of Harvest Meeting - findings from this year  
  5. Presentation of Data - Julia, Pedro, John (15 m) 
    1. Measures - Pedro & John by
  6. Partner Report Out lessons learned, successes, opportunities for improvement, and barriers (using slide template provided by NACHC) (20m each)  
    1. Tell the Harvest meeting attendees and our sponsors the story of your journey on this project. You are welcome to present data but we are also interested in hearing about the people, processes, challenges and successes. Please also include any messages or requests you want to impart to our sponsors or the larger external community.
      1.  Revisit the goal statement - is this relevant? What would you change?
      2. Revisit your persona - what changed for your persona as a result of the work you did?
      3. What was your biggest Aha moment?
      4. What was the biggest win for you?
      5. What would add value for your health centers? patients? providers?
    2. AllianceChicago (10 minutes)  
    3. OCHIN (10 minutes) 
  7. Reflections, comments disscussion - Q&A

    1. What care gap are you trying to close, CDC? 

    2. How do we address the goals of OPA and eCQM?
    3. Where would you like to present results
  8.  Where should we present these findings - presentations, journal articles?
  9. With an eye toward the future, what are the top three priorities to advance this work and improve outcomes for patients?

Collectively, with your lessons learned over the past couple of years, what would you think the next priority to improve clinical decision support, increase access to high quality care for patients served at health centers? what are the top 3 priorities?

    1. Use anonymous popcorn out suggestions on Mentimeter)
    2. What would add value to this work?  (use anonymous popcorn out suggestions on Mentimeter)



  • Final Report template
  • Run of Show (below on this page)
  • Slide templates for Partners - customized
  • Public-Facing Agenda
    • Formatted as a handout uploaded to WebEx
  • Participant list
  • Speaker list 



Invitees

NACHC Informatics TeamInvited - NACHCCDCCHCs

Julia Skapik (Deactivated)

Pedro B Carneiro (Deactivated)

Raymonde Uy (Unlicensed)

John Gresh (Unlicensed)

Andrea Price Old Account (Deactivated)

Ronald Yee (Deactivated) 

Kathleen McNamara (Deactivated)

Writer?

Kate Curtis (Unlicensed)

Lisa Romero (Unlicensed)




Task Planning


870 C19 2021-06-11 WHPP Harvest Meeting notes LeadDue Date

Create semi-formal email text and issue invitation to tell Partners and funder they can invite guests - 

Request bios and pictures for speakers, names, titles for attendees who are not speaking

2021-06-11 867-03 Harvest Meeting Invitation Draft.docx

Andrea Price Old Account (Deactivated)

 


Create and send Qualtrics link for attendee registration.  Ask them to have their ppl submit by 

C:\Users\aprice\NACHC\Informatics Team - Documents\867 WHPP Women's Health Y3 Combined Projects\867-03 WHPP CDS GDM eCQM\3. Meetings 867-03 All Partner Calls\2021-06-11 Harvest Meeting 

Andrea Price Old Account (Deactivated)

 


Do we need graphics products for the Harvest Meeting?  If so, let Ellen and Sonia know so they can block out time.


Elizabeth to send meeting link to everyone who registered for the meeting on QualtricsElizabeth Breidenbach (Unlicensed)

 


Invite Ron to provide the NACHC welcome
Andrea Price Old Account (Deactivated)
Done

Ask CDC what they want to know 

 


Send Final Report format and request that partners complete the final report
Julia Skapik (Deactivated)

 


Partners deadline to return Final ReportsAndrea Price Old Account (Deactivated)

 






Review final reports and develop themes for discussion using

  • CDC questions 
  • partner themes
Julia Skapik (Deactivated)

  


Reach out to partners to provide slide template and request that they address a particular theme, give them a slide limit and time limit, request the slides by due date and the name and position(s) of the person(s) who will speak.

Julia Skapik (Deactivated)



Create participant listAndrea Price Old Account (Deactivated)

 


Deadline for speakers to send slides to Andrea
Andrea Price Old Account (Deactivated)

 


Send final slide set and run of show to Kathy for review and comment
Andrea Price Old Account (Deactivated)

 


Update Run of Show and hold Tech Rehearsal; identify any questions for speakers

 


Load participant list and agenda into handouts area.

Andrea Price Old Account (Deactivated)

Tech Host

 


After Kathleen McNamara (Deactivated) clears the slides, notify all speakers of final run of show and slides. 


 


Hold meeting, use slides and run of show

 


Thank you notes

 


RUN OF SHOW 


Approach 

  • Virtual Meeting via WebEx Event. Join event by 10:45 pm to test video and audio  NACHC staff will be on at 10:30am
  • Scheduled for two hours 
  • Event will be recorded and transcribed. 
  • Video for attendees, encourage use 
  • Housekeeping slides at the meeting start; agenda will be included as a download, along with any other key documents and for interactive activities. 

 

Breakout Groups 

None.

Polls

Yes, used for interactive exercises - Mentimeter.

Public Facing Agenda 

Handouts 

  • Final Public-Facing Agenda in PDF

Slide Deck 


Agenda Item 

Lead 

Amount of  

Time 

Start 

Time 

PPT Slide # 

Handout 

Notes/Talking points to emphasize 

  1. Housekeeping  

Liz

1m 

1:00 pm 

1-6 

 

  • Instructions for: 
  • Chat 
  • Questions
  • Mentimeter 

 

 


s 

1:01 

 

Minutes 

Agenda 

Charge 

 

 

Turn it over to (next speaker) 

Item 1 


3 

minutes 

1:05 

8,9,10 

Agenda 

Minutes  

  • Refer to link to agenda, minutes and handouts 

 

 

Turn it over to (next speaker) 

Item 2 

 

 

2 Minutes 

1:08 

11,12 

Board Report 

 

Turn it over to (next speaker) 

Item 3 

 

2 minutes 

1:25 

24