Date | Agenda | Notes | Action Items |
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7/24/24 | | Final scheduled meeting | |
7/10/24 | | Emailed update: | |
6/12/24 | | Workforce team & Julia unable to attend SDOH Potential future plans Intention to check in with other health centers to see how feasible pilot may be, further spread Work with larger group (PCAs, HCCNs) for train the trainer approach to disseminate pilot results more broadly Improve IT component by working with vendors
Have been asked by Hawaii PCA to conduct additional trainings (more general social interventions) Working with Pacific Islander healthcare association, started work with eClinical Works
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5/29/24 | | CareQuest June 6th webinar: Christine will submit slides May 31st and await feedback. AAPCHO webinars on SDOH went well--- Slow and steady process for collecting SDOH---applying template going well. No needs for change. What keeps coming up---how to train staff…why this is important to collect. Often questions are being collected at different points. “Housing” and “language” access questions are tricky. Scripts will be included in final products for spread/scale. Readiness assessment tool is almost ready…KPHC is testing 1st. PRAPARE form adapted to test the readiness of staff to use. Finalized mid-June. Outline for final report in development. | |
5/15/24 Meeting cancelled, emailed updates | | CareQuest Data Disaggregation Project Update AAPCHO met with the webinar collaborators (CareQuest, NNOHA, NACHC) to further plan the webinar and is making recommended changes to our content and slide deck. We also submitted required information to CareQuest in prep for the webinar (including recommended title, objectives, and potential webinar questions) AAPCHO received and is reviewing a draft of Dr. Le’s webinar slides to integrate with our content and slides. AAPCHO worked with Hope Clinic (Houston, TX) on a national webinar featuring Disaggregated Data Use by Health Centers - May 9th 5-6 pm EST (Part 1 of 2-Part Webinar Series). We are also working on another webinar featuring Lanai Community Health Center on disaggregated data collection and use experiences. Community Voices Bringing Data to life Part 2 of 2-Part Webinar Series
Closed Loop Transportation Project Update AAPCHO and KPHC completed one of two webinars to discuss KPHC experiences, promising practices, and lessons learned. The webinar was a success in understanding KPHC and other stakeholders’ perspectives about closed loop protocols.
https://us02web.zoom.us/j/82629937358 Upcoming Meeting | |
5/1/24 Meeting cancelled, emailed updates | | Emailed updates: CareQuest Data Disaggregation Project Update AAPCHO signed Joint Provider Agreement with CareQuest AAPCHO held a meeting with Dr. Huong Le to discuss the group’s webinar ideas, and developed the webinar outline which we will discuss further with the larger group in our meeting next Monday. Currently working on PPT slide deck and reviewing initial template received from Dr. Le AAPCHO is working with Hope Clinic (Houston, TX) on national webinar featuring Disaggregated Data Use by Health Centers - May 9th 5-6 pm EST
Closed Loop Transportation Project Update https://us02web.zoom.us/j/82629937358 Upcoming Meeting | |
4/18/24 | | | |
4/3/24 | | Oral Health Joint provider agreement for June webinar - June 6 date finalized Will schedule calls to discuss content of webinar Training resource on importance of data disaggregation - still in progress
Closed Loop Transportation https://www.atsu.edu/college-for-healthy-communities/prospective-students/ccpap Julia received questions from a colleague at Optum about updates to PRAPARE to support the new race/ethnicity OMB standards and SOGI, and that she is looking forward to connecting with Rosy about it
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3/20/24 - Meeting cancelled, updates via email | | | |
3/6/24 | | | |
2/20/24 - Email Update | | 1/21 project updates in lieu of meeting: | |
2/7/24 | | CareQuest Oral Health Environmental scan underway, have collected 20+ entries Any planning needed for educational activities? Blogs Who will be writing the blogs? Need to be in the queue for NACHC ones, also can link to one of AAPCHO’s posts
SDOH Closed Loop Pilot Working with KPHC to incorporate measures - discussing what measures they will be tracking (just transitioned to Athena) Added question for patients “have you been able to access the resources you need to address your social needs” to track closed loop referral Testing with MAs and getting their feedback Beginning implementation at multiple sites Meeting with them later today
AAPCHO may need assistance with data, ONC later on; dissemination of survey
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1/10/24 | Closed Loop Transportation Project Update in lieu of meeting: Activity 1 and 2 | Activity 1 Update 1/10/24: AAPCHO met with KPHC and discussed the progress of the closed loop tracking system. KPHC reviewed the newly developed EHR form with their MAs and made some refinements based on their feedback. KPHC will next plan to test with providers for feedback. AAPCHO also sent the drafted subcontract to KPHC for feedback. Activity 2 Update 1/10/24: KPHC and AAPCHO reviewed the SDOH Closed Loop workflow and discussed the evaluation tracking measures. AAPCHO sent these tracking measures to KPHC to discuss with their IT staff to include in reporting. | |
1/10/24 | Oral Health Project Update in lieu of meeting: Activities 1a and 1b | Activity 1a Update 1/10/24: Currently reviewing literature from the Environmental Scan for relevance. Activity 1b Update 1/10/24: Addressed IRB application reviewer suggestions and IRB application was approved. | |
1/3/24 | Closed Loop Transportation Project Update in lieu of meeting: Activity 1 | Activity 1 Update 1/3/24: AAPCHO has been meeting regularly with the project site at Kalihi-Palama Health Center (KPHC). We have discussed and developed a project description, scope of work, and work plan and have also discussed the design of the case study report with proposed project strategies and evaluation measures. In our meetings, we have been focusing on learning about their closed loop protocol and workflow, especially since they are transitioning to AthenaOne. Also, now that the contract with NACHC has been issued to AAPCHO, we are also developing the subcontract for KPHC. | |
1/3/24 | Oral Health Project Update in lieu of meeting: Activity 1a and 1b | Activity 1a Update 1/3/24: Completed Environmental Scan methodology and began literature reviews with over 50 entries but need to review studies for relevance Activity 1b Update 1/3/24: Developed survey to include questions about data disaggregation collection practices at health centers serving AA, NH/PI Communities. Submitted survey for approval with AAPCHO Community IRB. | |
11/15/23 | AAPCHO status with discussions health center site Link to Confluence (Jonathan and Sarah) Atlanta meeting Next steps
add text | CareQuest Project: Activity 1b. Assessment of key informant current oral health population data resources used at health centers serving AA, NH/PI communities. | 1/30/24 |
11/1/23 | Discussion Points: AAPCHO and CareQuest Introductions Review of scope of work Open Discussion Next Steps
| Oral Health Opportunity to publish
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10/18/23 | Welcome and Introductions (3 minutes) Adult Immunization Overview (5 minutes) 5 years in the making… Data Overview (5 minutes) the what the where the mess Publications Plan Next
| Transportation - originally planning to exploring linkages to diabetes Also adult immunization? Other comorbidities? Working with one health plan, would have adult immunization rates but would not have transportation measure (Aloha Care) How do we get referral incorporated into system?
Consistency of data over the years? Partners, data elements, etc. - NACHC team would need to dig in further Who are the teams involved, will partners be leading? Publishing models and looking at initial evaluation results Liked the idea - Best practices for payment, roadmap Idea - If we standardize measure and workflow, this is what can happen in 3, 6 months AAPCHO did paper on PRAPARE on screening rates “Closing the loop” - we asked HCs what vaccines they keep on site and which they refer, asked if they closed the loop Of the patients referred out, how many were also asked about transportation issues, were they addressed, and if so, what was the immunization outcome? A lot of patients can be lost to follow up, want to make sure that loop is closed - what percent of patients actually went by the recommendation, didn’t? A lot of different scenarios We have tools on self-inventory and referral
Narrow it to prototype we can scale after - by disease, age group?
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10/11/23 | Discussion Points: Welcome and Introductions Overview of CareQuest Katja (See attached) Overview of current Status of Transportation Measure (Julia) Discussion on next steps:
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| name | CAD Transportation SOW 2023-2024 - 150K.rcw 10-11-23[73695].docx |
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| name | CareQuest AA and NHPI Disaggregation Proposal 100K 10-2-23.km.rcw[73694].docx |
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| Focus on publishing CareQuest Universal screen to test for transportation Contract would go through 6/30/24 SDOH Closed Loop Pilot Proposal Products Compiled recommendations from health centers and stakeholders on design of closed loop referral system for Transportation or other SDOH Data collection implementation resources including workflow diagram(s), data template, data reporting/tracking templates, and screenshots Developed and tested Implementation Readiness Assessment Tool Narrative Report that describes key findings, promising practices, and lessons learned as well as recommendations for next steps
Closed loop protocol - work with transportation providers and providees to ensure patient received transportation recommended by HC or other social service provider and be able to state what the outcome for the patient was Some groundwork has been done, Informatics will check in with Julia What measure(s) would be most meaningful to track implementation, impact?
Roles Meetings
| Katja/Kathy will begin working on SOW and executing contract NACHC will take care of environmental scan Figure out meeting cadence, Rosy will send times Determine main NACHC point of contact for Transportation
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