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Federal Funds: CAD oversees and manages funds received from CDC and other Government entities. CCQ received a five-year Cooperative Agreement (CoAg) from CDC, extending from 08/01/2018 to 07/31/2023, which was extended through 07/31/2024 via a Year-5 Extension budget year. The CoAg covers various projects at different funding levels each year. In addition, CDC releases supplemental funding each year for specific topic areas/projects managed by CCQ.
Non-Federal Funds: Foundations and other organizations offer different streams of funding based on fully executed agreements with NACHC.
Non-Federal funds are tracked separately from Federal funds. In year 2024, CCQ implements and oversees programs funded by the following entities: CareQuest, Cicatelli Associates, ATSU, AETNA - Connect2Care, Johns Hopkins Medical Institutions and the National Association of Diabetes Care & Education Specialists.
Financial Tracking Process
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CAD staff must track financial spending using both BVA reports, CDC Budget Projections provided by the Director of Finance and an Excel spreadsheet with “Running totals” for CDC and non-CDC funding.
CDC Budget Projections Screenshot
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CDC and non-CDC Budget Running Totals
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Note: The Excel spreadsheet “Running Totals” tracks the total unobligated balance for each funding code (project and year of funding) including G&A. NACHC Indirect cost (22%) is deducted from the total balance of each project.
NACHC Financial Monitoring (Finance Department)
CAD’s Grants Administration team and CMO hold monthly financial meetings with the Finance Director to cross-check data and resolve outstanding issues. These meetings are an opportunity to track jointly funding sources that require close attention (i.e. overpent or recently closed funding sources, projects in need of a new funding code, etc.).